Scheduling Coordinator

Careerscape is supporting a client opening for a Remote Entry-Level Scheduling Coordinator. This role focuses on coordinating appointments, managing calendars, organizing schedules, communicating with internal teams and clients, and ensuring daily scheduling operations run efficiently.

This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in administration, operations, customer support, or business coordination.

The Scheduling Coordinator will work closely with managers, employees, clients, and cross-functional teams to maintain accurate schedules, coordinate meetings, update calendars, and support day-to-day business operations in a fully remote environment.

This role is ideal for candidates interested in administrative support, scheduling, operations coordination, or office administration.

Responsibilities

• Schedule appointments, meetings, and virtual conferences
• Manage calendars and coordinate availability across teams
• Communicate scheduling updates to employees and clients
• Maintain accurate scheduling records and documentation
• Monitor daily schedules and resolve scheduling conflicts
• Assist with onboarding and training schedules
• Update databases and internal systems with scheduling information
• Prepare reports and administrative documentation
• Respond to scheduling inquiries via email, chat, and phone
• Collaborate with multiple departments to ensure operational efficiency
• Maintain confidentiality of company and client information
• Perform additional administrative and coordination duties as assigned

Requirements

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration, Communications, Management, or a related field preferred
• 0–2 years of experience in administration, customer service, scheduling, office support, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Office, Microsoft Excel, Google Workspace, and calendar management tools
• Ability to work independently in a remote environment
• Strong time management and problem-solving skills
• Professional, dependable, and customer-focused mindset

Benefits

• Fully remote work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Career growth into Operations Coordinator, Office Manager, Executive Assistant, Project Coordinator, or Administrative Manager roles
• Performance-based bonuses
• Professional development and certification assistance
• Collaborative and supportive remote work environment

Job Type: Full-Time | Work Type: Remote | Industry: Healthcare | Experience: Entry