Executive Assistant

Responsibilities

Kforce is immediately adding a full-time Executive Assistant in support of our nationally recognized, Consumer and Commercial Electronic R&D client in Palo Alto, CA.Duties:

• Actively manage complex calendars and daily schedules, often across multiple international time zones, adeptly prioritizing competing requests and ensuring the executive's time is optimized
• Resolve scheduling conflicts, protect focus time, and ensure the executive is prepared and briefed for every meeting
• Arrange complex domestic and international travel, including itineraries, visas, and logistical arrangements, anticipating downstream needs
• Coordinate on-site and virtual meeting logistics, offsites, and events
• Prepare, edit, and format executive presentations, reports, and correspondence
• Compile data for reports and maintain key records
• Serve as a communication conduit between the executive and internal/external stakeholders, handling sensitive information with discretion
• Handle expense reports, purchase orders, and administrative tasks tied to the budget process
• Manage vendor relationships and coordinate resources as needed
• Coordinate administrative work across the department and with other divisions and outside companies
• At senior levels, support multiple concurrent projects and drive operational rhythm (staff meetings, action tracking, follow-ups)

Skills

• High School diploma/GED or equivalent; Some college level education highly preferred
• Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education
• Senior/advanced general administrative skills/knowledge
• Usually works with multiple issues/projects and has the experience/ability to support multiple employees' administrative needs
• Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company
• Specific advanced software skills as required by the department

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


By clicking "Apply Today" you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."