Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Job Description

The Operations Assistant is responsible for providing coverage at the lobby and reception area, performing various administrative duties, and offering support and coordination for office management and staff tasks.

Responsibilities

• Manage and transfer all incoming calls.
• Greet and direct all visitors and non-visitors in the lobby area.
• Process all incoming mail electronically.
• Prepare outgoing mail and overnight deliveries.
• Coordinate the scheduling and setup of conference rooms for employees and clients.
• Coordinate lunch meetings, including ordering, setup, and cleanup.
• Maintain the cleanliness of conference rooms, the lobby, and the kitchen.
• Distribute faxes via email.
• Work with the property management company to report building maintenance and repair issues.
• Maintain contact lists for the office.
• Order office supplies and maintain sufficient stock.
• Assist operations or other departments as needed, including reporting, data entry, deposits, and administrative support.

Essential Skills

• Proven computer proficiency, especially with Microsoft Office Suite (Outlook, Word, Excel, etc.).
• Detail-oriented, with the ability to take detailed notes in CRM.
• Comfortable handling multiple tasks, including administrative duties and answering phones.
• Experience in data entry, receiving documents via email and fax, and digitally filing them.
• Strong administrative support skills, including filing.
• Excellent oral and written English communication skills.
• Superior customer service and problem-solving skills.
• Ability to work in a team environment.

Additional Skills & Qualifications

• At least 1-2 years of experience in a receptionist or customer service role in an office environment.
• Proficiency with computer systems, including Microsoft Office and automated agency management systems.
• Spanish language skills are a plus.

Work Environment

The position is based in a professional office environment. The work schedule is Monday through Friday, 8:00 AM to 5:00 PM, with a full-time commitment of 37.5 hours per week. The dress code is business professional/casual, with more casual attire allowed on Fridays. The office hosts 30-40 employees, with occasional visitors.

Job Type & Location

This is a Contract to Hire position based out of Davie, FL.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Davie,FL.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.