Administrative Assistant

Job Description

Job Description

Build Your Career as an Administrative Coordinator with Progressive Mechanical Services!

Pay Range: $22.50 - 25.00 hourly

Location: Elmhurst, IL

Progressive Mechanical Services is a locally owned HVAC/R company, and we are looking for an Administrative Coordinator who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly. This role works closely with our leadership and bookkeeper as a key support for administrative needs.

If you are highly organized, live in the details, enjoy multitasking and working as part of a close-knit team, then this position might be a great fit for you.

What We Offer

• We offer 50% employer-paid medical , plus dental and vision coverage
• 401 with Match : Plan for retirement with our 401(k) and 3% company match
• Paid time off and paid sick time with accrual starting day one
• Paid holidays
• Annual Bonuses

At Progressive Mechanical, We are:

• Locally Owned and Operated - work closely with leadership in a high-impact position as our company continues to grow
• An innovative, people-first culture that values growth, initiative, and continuous improvement
• Passionate about growth and advancement of our team

Schedule : Monday through Friday, 7:00 - 4:30pm

A Typical Day:

• Provide administrative and clerical support our office operations
• Assist with data entry, filing, and maintaining organized digital and paper records
• Support scheduling, work order processing, and internal documentation
• Help prepare invoices, reports, and basic accounting-related paperwork
• Ensure accuracy and organization across office systems and processes
• Maintain confidentiality and professionalism in handling company information

What We're Looking For:

• Proven experience in an administrative, clerical, or office support role
• Experience in the construction, HVAC, or service-based industries is preferred
• Strong proficiency in Microsoft Office (Outlook, Word, Excel) and general office software
• Tech-savvy with the ability to quickly adapt to new software and digital tools
• Ability to multitask and prioritize in a fast-paced environment
• Reliable, punctual and dependable
• Strong communication skills and a team-first mindset

Nice to have:

• Familiarity with invoicing, work orders, or basic bookkeeping support

Ready to bring your skills to a team that values your experience? Apply today! We'd love to meet you. All applicants must apply online. No walk-ins, phone calls, or in-person applications will be accepted.