Executive Assistant to Vice Provost for Faculty Affairs

Position Details

Advertising/Posting Title Executive Assistant to Vice Provost for Faculty Affairs

Posting Summary

The selected candidate will provide comprehensive administrative support to the Vice Provost for Faculty Affairs. Key responsibilities include coordinating annual faculty personnel actions—such as reappointment, promotion and tenure reviews, sabbatical requests, Emeriti appointments, and New Faculty Orientation—as well as supporting general faculty recruitment, recognition initiatives, and additional personnel actions. The role also encompasses supporting professional development programs for both faculty and academic administrators, assisting with the Comprehensive Faculty Mentoring Program, and supporting the Retired Faculty and Administrative Officers Organization.

The ideal candidate will demonstrate exceptional customer service acumen and possess a strong track record of effective collaboration with individuals and teams. This position requires proficiency in consulting the University Manual, University policy documents, and United Academics Collective Bargaining Agreements as appropriate. A commitment to learning new technological tools and software that enhance office productivity, outstanding organizational skills, event planning expertise, and the ability to manage multiple priorities within tight deadlines are essential for success in this role.

Minimum Qualifications (or equivalent combination of education and experience)

Associates degree in related field and a minimum of five years related experience, working knowledge of software applications used to support area operation, and familiarity with internet resources required.

Desirable Qualifications

Excellent customer service skills and proven ability to collaborate effectively with individuals and teams. Resourcefulness in consulting appropriate staff or university policy documents, as necessary. Willingness to learn new technological software and systems that enhance office efficiency. Demonstrated ability to multi-task and adhere to frequent and consequential timelines and deadlines. Maintains a high level of organization and successfully manages event planning logistics.

Anticipated Pay Range $31/hour -$35/hour

Other Information

Special Conditions A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA Non-Exempt

Union Position No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 05/11/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC4 N

Posting Number S6092PO

Department VP Faculty Affairs/30015

Position Number 017615

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• Chronicle of Higher Education

• HigherEdJobs

• Inside Higher Ed

• LinkedIn

• Seven Days

• UVM Employee (Please specify below)

• UVM Employment Web Site

• Vermont JobLink (Department of Labor)

• Other (Please specify below)

• • Please specify here where applicable. Enter "NA" if not applicable.

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents