AP Specialist Job Description Template
Our company is looking for a AP Specialist to join our team.
Responsibilities:
- Other duties and projects as assigned;
- Maintains accounting ledgers by verifying and posting account transactions;
- Issues stop-payments;
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices;
- Perform accurate vendor maintenance and vendor research;
- Obtain, maintain and update vendor records (W-9’s, WT, payment mailing addresses, etc.);
- Assist with quarterly and year end audits;
- Provide support to the finance team and all other duties as assigned;
- Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
- Prepares analysis of accounts, as required;
- Process invoices daily in a timely manner;
- Monitor all calls by vendors and address all issues in scheduling and disbursing accounts payable;
- Prepare batch check run, wire transfers, and the ACH transactions;
- Ensure entered bills, invoices, and check requests have the appropriate supporting documents, approvals and account/department coding;
- Generate A/P Checks.
Requirements:
- Minimum of 3 years of accounts payable processing experience;
- Experience with Concur, Expensify, or other Expense Processing System;
- Experience with SAP, Oracle, NetSuite, PeopleSoft, or another ERP system;
- Great Plains is used, but not required;
- 3 years of Accounting Transactions Experience;
- Excellent organizational skills;
- Ability to work in MS Word, Outlook. Good skills with MS Excel are required;
- Excellent written and verbal communication skills;
- 3-5 years experience in Accounts Payable;
- Ability to work in a fast-paced environment;
- 2-3 years relevant professional experience in general corporate accounting and/or auditing corporate financial statements;
- Mastery of Microsoft Excel;
- CFA/CPA qualification is considered a plus;
- Outstanding written and verbal communication skills;
- Exceptional attention to detail.