Construction Office Manager

Construction Office Manager Job Description Template

Our company is looking for a Construction Office Manager to join our team.

Responsibilities:

  • Maintain filing system for the Branch in accordance to SOP;
  • Prepare contract review, special certificate of insurance, and customer credit evaluation requests to;
  • Assist the branch with taxable jobs where appropriate; must understand NY and NJ sales and use tax laws;
  • Respond to customer inquiries, where possible in the absence of operational team;
  • Review payables in system against vendor statements and follow-up with vendors for missing invoices;
  • Meeting planning, conference room setup, conference call setup, etc;
  • Assist with payroll and workers compensation audits;
  • project submittals and special projects;
  • Answers and directs all incoming phone calls;
  • Manage incoming and outgoing mail;
  • Communicate to the team and conform to corporate standard operating procedures (SOPs);
  • Review and manage compliance of subcontract documentation, insurance requirements, and bonds;
  • Manage Branch office vendors and supplies;
  • Prepare customer billings for all jobs and follow-up with collections;
  • Gather information and prepare various financial and general reporting as required.

Requirements:

  • Knowledge of subcontractors, subcontract agreements and certificate of insurance is preferred;
  • Good Communicator with ability to deal with a variety of situations at the branches;
  • Mathematically competent;
  • 4+ years of experience in the construction industry with a general contractor or subcontractor is preferred;
  • Detail oriented and good organizational skills;
  • Experience with Viewpoint software a plus;
  • 4+ years of experience with Accounts receivable and Accounts payable is required;
  • Bachelor’s Degree required;
  • Strong PC skills and Microsoft office products – MS Excel proficiency required;
  • Good follow-up skills.