Office Manager

Office managers oversee the day-to-day running of an office or department.

Office Manager Job Description Template

Our company is looking for a Office Manager to join our team.

Responsibilities:

  • Lead Office Professionals on day to day tasks;
  • Reporting to the CEO reports; summarizing information; identifying trends;
  • Review and follow Employee Handbook to ensure consistent standards;
  • Understand and follow HIPAA regulations and maintain confidentiality;
  • Assist and implement special projects, programs, and procedures in various functional areas;
  • Monitor and maintain office supplies inventory;
  • Field internal and external scheduling requests;
  • Assist in the planning of events;
  • Process all insurance claims and liability insurance;
  • Plan parties and offsite team building events for the staff;
  • Send, receive, and distribute mail and packages from couriers;
  • Work with our Director of Administration and NYC Office Manager to maintain the office and create new processes;
  • Provide exceptional service and support to staff and visitors;
  • Answer general questions related to academics, student advising, course scheduling and sequencing and departmental information;
  • Office managementMaintain office space organization and configuration.

Requirements:

  • Promoting process improvement;
  • Strong interpersonal and communication skills;
  • Proven office management, administrative or assistant experience;
  • Leadership and the ability to ‘make things happen’
  • 3 – 5 years’ experience in administration or office management required;
  • Be able to lift 5 lbs. or greater;
  • Strong understanding and working knowledge of automotive computer software;
  • Personal characteristics: service oriented, dependable, detailed, comfortable with prioritizing multiple simultaneous tasks and a sense of humor;
  • Manage office tasks such as ordering supplies, maintaining paperwork, tracking budgets, and general office duties;
  • A friendly and approachable working manner;
  • Proven track record of attention to detail;
  • Excellent communication (written and oral) and interpersonal skills;
  • 25+ years old;
  • Must pass background check;
  • Familiarity with an accounting system a strong plus.