Payroll Supervisor Job Description

Payroll Supervisor is responsible for processing company payroll. Ensures accurate calculation of wages, tax withholding, and company deductions. Being a Payroll Supervisor prepares statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholding, etc. Oversees the distribution of paychecks or arranges direct deposit programs. Ensures payroll records are updated and reports on any matters of interest. Additionally, Payroll Supervisor typically requires a bachelor’s degree. Typically reports to a manager. The Payroll Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be a Payroll Supervisor typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes.

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Payroll Supervisor Job Description Template

Our company is looking for a Payroll Supervisor to join our team.

Responsibilities:

  • Strong organizational skills, and the ability to work under pressure;
  • Ensure payroll is processed in compliance with multi-state wage and hour laws;
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy;
  • GL Upload and JE reconciliation;
  • Perform special projects or other duties as requested;
  • Work with the proper channels with regards to system issues (ADP; WD; Oracle, etc);
  • Ability to handle and prioritize multiple tasks and meet all deadlines;
  • Utilize ADP eTime for Time and Attendance Self-Service Portal for pay statements, direct deposit and tax changes;
  • Manage work flow to ensure all payroll transactions are processed accurately and timely;
  • Liaison with Employee Resources Group on Bereavement, FMLA, etc;
  • Create reports for executive team after payroll processing;
  • Maintain validation tables in ADP;
  • Perform daily payroll department operational tasks;
  • Manage Payroll Coordinator;
  • Send out requests to all Managers/Team Sups to approve time sheets.

Requirements:

  • Experience with Canada payroll is a plus;
  • Flexible personal style to work with diverse personalities. Professional, yet personable demeanor;
  • Minimum of 5 to 7 years of payroll processing experience for a multi-state employer with multiple offices;
  • A committed teammate, detail oriented and an effective communicator;
  • Proficient in Excel, Word and Outlook;
  • Knowledge of state and federal wage and tax laws and overtime requirements;
  • Experience with Expat payroll a plus;
  • Experience with ADP a plus;
  • Three (3) to five (5) years of experience working with multi-state payroll system is desired;
  • Bachelor’s degree in Accounting or Business Administration is required;
  • CPP, PHR, or SHRM-CP is preferred;
  • Knowledge of PeopleSoft Payroll 9.2, Kronos Workforce 6.3 and ADP is strongly preferred.