The Proposal Coordinator prepares contract proposals in accordance with business goals and objectives, administers major contracts, documents. Develops resources, researches funding sources, and writes proposals to a variety of organizations. Being a Proposal Coordinator may negotiate contractual provisions with potential partners. Assists in monitoring proposal process, ensures funder’s policies and legal requirements are followed. In addition, Proposal Coordinator requires a bachelor’s degree. Typically reports to a manager or head of a unit/department. Being a Proposal Coordinator gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. Working as a Proposal Coordinator typically requires 2 to 4 years of related experience.
Proposal Coordinator Job Description Template
Our company is looking for a Proposal Coordinator to join our team.
Responsibilities:
- Assist proposal team in preparation of meaningful text and graphics;
- Develop Proposal outlines, Proposal Workbook, Color Team Reviews, schedules, and working with other team members to meet deadlines and schedule;
- Maintain boilerplate folders and documents, including the ability to differentiate between boilerplate and customized language;
- Responsible for proposal status reporting including updating, modifying, tracking, creating reports as needed using Verizon reporting tools;
- Organize, create, and facilitate briefings and templates for all meetings associated with proposal and capture activities;
- Leading the management of our proposal content library;
- Producing standard proposals and supporting proposal managers in the development of larger/strategic proposals;
- Providing graphics support for proposals and presentations;
- Working closely with project managers to deliver a proposal that addresses all required criteria outlined in an RFP;
- Conducting or participating in Request for Proposal (“RFP”) strategy sessions;
- Maintaining information systems, including the marketing database, master resumes, project descriptions, and boilerplate content;
- Drafting proposals and overseeing proposal production;
- Collaborating with proposal coordinators firmwide on best practices;
- Assisting in identifying firms for teaming/partnering;
- Completing forms required by an RFP.
Requirements:
- Responsible for proposal status reporting including updating, modifying, tracking, creating reports as needed using Verizon reporting tools;
- Develop Proposal outlines, Proposal Workbook, Color Team Reviews, schedules, and working with other team members to meet deadlines and schedule;
- Bachelor’s degree, preferably in Marketing, Communications, English or Journalism;
- Must be an excellent writer with the ability to craft clear and compelling content;
- Highly proficient in MS Office Suite, Adobe InDesign and Illustrator, and working knowledge of other Adobe applications;
- Must have strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio);
- Must be production and detailed oriented with strong project management skills;
- Technical writing/editing skills;
- Bachelor’s degree in relevant subject (English, communications, technical editing, writing, or similar degree preferred);
- Must be a strong team player with the ability to work independently;
- Dependable, patient, and trustworthy;
- Relevant work experience as a technical proposal coordinator is preferred;
- Proactive and creative;
- Must possess strong organizational and time management skills to meet hard deadlines under pressure;
- Highly motivated, with strong desire to learn.