Senior Proposal Coordinator Job Description Template
Our company is looking for a Senior Proposal Coordinator to join our team.
Responsibilities:
- Facilitating proposal team communications and providing an interface between proposal authors and graphics, editors, vendors, etc;
- Briefing company management on proposals and proposal status;
- Preparing detailed delivery plans and checklists and coordinating final printing, electronic copy, assembly, and shipping;
- Analyzing RFPs to determine compliant response structure;
- Coordinating review activities with the Review Team Lead, preparing all proposal materials for reviews, and participating in fact-finding meetings.
Requirements:
- Strong writing, editing and communication capabilities;
- Ability to work under deadlines;
- Mastery of Microsoft Word and strong understanding of other Microsoft Office tools;
- Experience with design-build and/or P3 proposals is desired;
- 6+ years of RFP response and proposal development experience (or equivalent) is required;
- Filing Freedom of Information Act (FOIA) requests and researching potential clients, partners, subcontractors, designers, and competitors;
- Exceptional organization and attention to detail;
- Experience understanding and working with Primavera P6 schedules is preferred;
- 5+ years of experience with RFP, RFQ, and RFI responses for A/E/C industry;
- Excellent writing and editing skills;
- Develop initial writing outlines for each proposal section structured to be compliant with the owner’s requirements and evaluation criteria;
- Active member of Society for Marketing Professional Services (SMPS) and/or Association of Proposal Management Professional (APMP) is a plus;
- Occasional travel;
- Maintaining and updating the Corporation Experience Database, marketing service and Proposal Archive SharePoint site;
- Experience with social media, website maintenance, and email marketing campaigns.