Proposal Specialist Job Description Template
Our company is looking for a Proposal Specialist to join our team.
Responsibilities:
- Responsible for negotiations, scope and cost with required subcontractors, agents and partners;
- Ensuring that only services are sold that can be fulfilled by ROSEN;
- Develop and produce marketing materials and brochures for clients based on direction from Project Managers, Proposal Manager / Marketing Specialists;
- Market research for clients, projects and business development;
- Review and search project lead services for possible project pursuits;
- Support the proposal/presentation development process including: Review Requests For Proposals for submission requirements;
- Develop and submit proposals in response to specific proposal requests;
- Drive compliance of proposal team to meet interim milestones needed for timely submission of proposals;
- Travel Needs: Occasional as required by proposal efforts, typically within NJ, NYC and Philly areas;
- Basic Excel knowledge;
- Good at working as a team player;
- Scour RFPs for any requirements (deadlines, page limits, formats, attachments, notarizations, delivery specs);
- C oordinate and capture notes from various proposal meetings;
- Define and ensure the completion of all proposal deliverables (forms, project summaries, process figures, staffing charts, etc.);
- Produce a high volume of written content that showcases our firm’s differentiators and aligns with our business strategy for proposal responses.
Requirements:
- Associates Degree or higher and 3 to 5 years of proposal/contract administration and subcontracting experience;
- Ability to learn quickly and work in a diverse group of company team members and clients;
- Must be self directed and able to complete projects with limited supervision;
- Highly organized, flexible, and maintain confidentiality;
- Detail oriented and works with a high degree of accuracy;
- Problem solving, project management and quick decisions skills;
- Advanced Microsoft Office program skills;
- Preference for candidate to reside in STL or LA;
- Bachelors’ Degree in business, journalism, marketing, English, communication or other relevant field;
- Excellent project management, organization and communication skills, including facilitation, writing and editing;
- Strong customer service/sales focus;
- 3-5 years of experience in RFP/proposal development, marketing, sales or related field;
- Ability to publish and produce quality proposals;
- Ability to comprehend relevant levels of technical information and translate into understandable features and benefits for customers;
- Bachelor’s degree.