The Accounts Payable Coordinator I reviews purchase orders, statements, and invoices to verify amounts owed. Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Being an Accounts Payable Coordinator I responds to vendor inquiries and resolves any discrepancies in billings and payments. Maintains and reconciles accounts payable ledger. In addition, Accounts Payable Coordinator I may process requests for employee expense reimbursements. Requires a high school diploma or equivalent. Typically reports to a supervisor or manager. Being an Accounts Payable Coordinator I works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience.
Accounts Payable Coordinator Job Description Template
Our company is looking for a Accounts Payable Coordinator to join our team.
Responsibilities:
- Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
- Assist in monthly closings;
- Complete Journal Entries;
- Bank and credit reconciliation;
- Codes to the general ledger account;
- Processes month end accrual of unpaid regular monthly payments (rent, utilities, etc.);
- Reconcile employee benefit invoices to payroll expenses and withholdings. Work collaboratively with Human Resources to resolve variances;
- Process a large volume of fabric invoices and reconcile them to the Suppliers weekly statement;
- Provide invoice processing & coding for new managers and employees;
- Process check requests;
- Prepares analysis of accounts, as required;
- Perform general office duties such as filing, answering telephones and handling routine correspondence;
- Prepares manual accounts payable checks;
- Performs related work as required;
- Reconcile all college postal accounts monthly.
Requirements:
- Organized and efficient;
- Minimum of 3 years of accounts payable experience;
- Attend all hotel required meetings and trainings;
- Create and maintain a positive, collaborative working environment and strong working relationships with colleagues;
- Organized, clear communications skills;
- Fire: You’re unstoppable and don’t stop until the work is done. 99% done is half done;
- Experience working in a manufacturing setting is not required but highly preferred;
- Ability to meet monthly, weekly and annual deadlines;
- Experience learning processes, procedures and software quickly;
- Proficient in Excel (v-lookups, pivot tables, etc);
- Be aware of rebate and payment program requirements to ensure compliance;
- Ensure compliance with applicable state tax regulations;
- 0-2 years of accounting experience;
- HS Degree required;
- Hard working individual with attention to detail.