Accounts Payable Clerk I prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk I maintains and reconciles accounts payable ledger. Responds to vendor inquiries and resolves any discrepancies in billings and payments. Additionally, Accounts Payable Clerk I may process requests for employee expense reimbursements. Requires a high school diploma or equivalent. Typically reports to a supervisor or manager. The Accounts Payable Clerk I works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience.
Accounts Payable Clerk Job Description Template
Our company is looking for a Accounts Payable Clerk to join our team.
Responsibilities:
- Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted;
- Prepares analysis of accounts, as required;
- Filing electronic payments and detail by vendor appropriately using manual filing procedures;
- Verifies vendor accounts by reconciling statements and related;
- Review invoices for appropriate documentation and approval prior to payment;
- Manage the A/P Mailbox and process all incoming invoices daily;
- Protect organization’s value by keeping information confidential;
- Assisting the team with month end close reports and projects;
- Data entry;
- Matching vendor invoices against purchase orders and receiving documents;
- Conduct inquiries into Timberline Accounts Payable and generate Timberline reports;
- Support to Accounting team and general office tasks including Office filling;
- Analyzes vendor accounts;
- Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
- Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; eliminate duplication of data.
Requirements:
- Ability to communicate effectively both in writing and verbally;
- Must be proficient using Microsoft Office Suite (Word/Excel);
- Proficiency using Microsoft Word, Excel and Outlook required;
- 2-3 years of accounting experience;
- Ability to resolve discrepancies;
- Ability to keep information confidential;
- Strong computer and internet skills;
- Experience of processing and handling large volumes of data;
- Must have at least 2 years of previous experience;
- Peoplesoft and Microsoft Office knowledge strongly preferred;
- HS Diploma or equivalent;
- Ability to prioritize work and meet deadlines;
- High cognitive skills;
- Strong communication, presentation, and writing skills;
- Data entry.