Accounts Payable Assistant Job Description Template
Our company is looking for a Accounts Payable Assistant to join our team.
Responsibilities:
- Manually inputting data into the system;
- Will be processing invoices;
- Responding to vendor inquires and reviewing and reconciling vendor statements;
- Matching purchase orders;
- Assisting with weekly payroll;
- Interfacing with the corporate accounting department and other duties as assigned;
- Office help as needed;
- Emailing, scanning, filing;
- Scanning;
- Runs to City for permits, etc;
- Maintain listing of accounts payable and updated vendor files;
- Coding and entering invoices for monthly pay to subcontractors;
- Receive and verify invoices;
- Communicate with vendors about payments;
- Shutting off utilities for monthly closings.
Requirements:
- HS Diploma and 2 yrs of A/P exp OR College Degree and 1 yr of A/P exp;
- Strong Excel skills (pivot tables, graphics);
- Great Plains (Accounts Payable, Journal Entries, Smartlist, Management Reporter);
- High school diploma or equivalent (Prefer Associates Degree or higher);
- Deadline and detail-oriented;
- Accounts Payable experience;
- Strong organizational skills;
- Previous experience in accounting, finance, or other related fields;
- 2 years working as an Administrative Assistant or with Accounts Payable;
- Drivers license with reliable transportation;
- Ability to prioritize and multitask.