Administrative Assistant II provides administrative support in a variety of functions to an individual, team, department or another group in an organization. Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Being an Administrative Assistant II responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. Additionally, Administrative Assistant II may be responsible for creating reports and distributing on a regular schedule. Has advanced word processing, spreadsheet, and graphics software skills. Typically requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. The Administrative Assistant II gains or has attained full proficiency in a specific area of discipline. Works under moderate supervision. To be an Administrative Assistant II typically requires 1-3 years of related experience.
Administrative Assistant II Job Description Template
Our company is looking for a Administrative Assistant II to join our team.
Responsibilities:
- Assist in the preparation of faculty appointments and dossiers;
- Coordinate and assist with special projects/tasks/duties and provides other assistance as assigned;
- Arrange executive travel;
- Assist Human Resources in the coordination of interview schedules and report-writing;
- Participate in and contributes to process improvements.Â;
- Prepare and compile meeting agendas and presentation documents;
- Receive, sort and deliver mail and deliveries;
- Provide current agendas and necessary materials to executives prior to meetings;
- Onboarding of new associates into HNA Law, including scheduling and arranging orientation activities and ordering of technology;
- Receive and respond to letters, emails, memos and other correspondence;
- Prepare Mass Cards;
- Maintenance of complex and changeable calendars for multiple team members;
- Greet internal and external visitors;
- Cash Start Up Checks for Parish Events;
- Run weekly department meetings, and plan and execute department level events, such as All Team meetings.
Requirements:
- Five years of senior management level secretarial experience;
- High School Diploma or GED.