Administrative Specialist Job Description Template
Our company is looking for a Administrative Specialist to join our team.
Responsibilities:
- Answer phones during office hours and respond to inquiries regarding AcuTech;
- Order and maintain equipment (laptops, phones) and office supplies;
- Process and deliver incoming and outgoing mail;
- Assistance with project reports, proposal preparation, and project setup and maintenance;
- On-Demand and regularly scheduled reporting;
- Continued development on new tools adopted over time;
- Trouble-shoot issues and resolve problems with your team;
- Work cooperatively and jointly to provide quality seamless customer service;
- Coordinate travel arrangements for senior leadership;
- Maintain control over the senior leadership calendar with the authority to make time commitments;
- The job requires someone that is well rounded, organized, and can multi task;
- Arranging catering service for meetings and set up, as required;
- Directing and coordinating all office duties and customer service activities;
- Managing all office supplies and products;
- Supporting external customer requirement activities (e.g., name cards, venue set up, event management).
Requirements:
- The ability to work a full shift, come to work on time and work overtime as needed;
- Proficient in Microsoft Office (Word, Excel, Outlook), and a high aptitude to learn other systems quickly;
- Strive for excellence in all aspects of the job;
- Exceptional customer service skills;
- Exemplify and be an influential team player;
- The ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation;
- Work harmoniously with other employees and develop/maintain good employee relations and employee morale;
- Excellent organizational skills and the ability to multi-task while working independently and meeting deadlines;
- Exude confidence and self-awareness;
- Work with integrity in all interactions;
- Customer Service;
- A minimum of one year of experience in customer service and/or office support field;
- Financial management;
- Demonstrated accuracy and timeliness in expense reporting for multiple team members;
- Demonstrated and consistent ability to work independently with minimal supervisory direction.