Corporate Receptionist

Corporate Receptionist Job Description Template

Our company is looking for a Corporate Receptionist to join our team.

Responsibilities:

  • Food trucks/Mobile Car Wash (during warmer months only);
  • Maintaining phone lists and distribution lists;
  • Travel: May need to book some flights, hotels, car service, etc. (for certain executives);
  • Perform administrative tasks through standard desktop software (Word, Excel, PowerPoint, and Microsoft Outlook);
  • UPS and FedEx responsibilities for Corporate building;
  • Responsible to ensure all conference rooms are stocked with proper tools (calendars, office supplies, clocks have batteries, etc.);
  • Responsible for all name plates (cubicles and offices) at Corporate building;
  • Responsible for Vending Machine Accounts/Artic Falls/Coffer companies, etc;
  • Other duties as assigned;
  • Direct all incoming calls to the appropriate parties;
  • This position will ensure responsive initial greeting and prompt distribution of visitor needs to their appropriate contact within the organization;
  • Greeting Guests/Customers and answering phones;
  • May need to order lunches for meetings (large groups), prepare conference rooms for meetings, etc;
  • Receiving, sorting and delivering mail between corporate and all company locations (this includes magazine distribution);
  • Approve and submit PR’s, PO’s and Invoices.

Requirements:

  • Experience with calendar management;
  • Greeting Guests/Customers and answering phones;
  • May need to order lunches for meetings (large groups), prepare conference rooms for meetings, etc;
  • Approve and submit PR’s, PO’s and Invoices;
  • Receiving, sorting and delivering mail between corporate and all company locations (this includes magazine distribution);
  • Travel: May need to book some flights, hotels, car service, etc. (for certain executives);
  • Maintaining phone lists and distribution lists;
  • Responsible to ensure all conference rooms are stocked with proper tools (calendars, office supplies, clocks have batteries, etc.);
  • Responsible for Vending Machine Accounts/Artic Falls/Coffer companies, etc;
  • Responsible for all name plates (cubicles and offices) at Corporate building;
  • Ability to speak/write/read Chinese preferred;
  • Need to be a self-starter, team player, and have the maturity and flexibility both to follow instructions, and to work independently;
  • Display superior verbal and written communication skills;
  • Capable of working and communicating effectively with professional across all levels;
  • Must possess a desire to grow within the company, and must approach the position as a long-term opportunity.