Corporate Receptionist Job Description Template
Our company is looking for a Corporate Receptionist to join our team.
Responsibilities:
- Food trucks/Mobile Car Wash (during warmer months only);
- Maintaining phone lists and distribution lists;
- Travel: May need to book some flights, hotels, car service, etc. (for certain executives);
- Perform administrative tasks through standard desktop software (Word, Excel, PowerPoint, and Microsoft Outlook);
- UPS and FedEx responsibilities for Corporate building;
- Responsible to ensure all conference rooms are stocked with proper tools (calendars, office supplies, clocks have batteries, etc.);
- Responsible for all name plates (cubicles and offices) at Corporate building;
- Responsible for Vending Machine Accounts/Artic Falls/Coffer companies, etc;
- Other duties as assigned;
- Direct all incoming calls to the appropriate parties;
- This position will ensure responsive initial greeting and prompt distribution of visitor needs to their appropriate contact within the organization;
- Greeting Guests/Customers and answering phones;
- May need to order lunches for meetings (large groups), prepare conference rooms for meetings, etc;
- Receiving, sorting and delivering mail between corporate and all company locations (this includes magazine distribution);
- Approve and submit PR’s, PO’s and Invoices.
Requirements:
- Experience with calendar management;
- Greeting Guests/Customers and answering phones;
- May need to order lunches for meetings (large groups), prepare conference rooms for meetings, etc;
- Approve and submit PR’s, PO’s and Invoices;
- Receiving, sorting and delivering mail between corporate and all company locations (this includes magazine distribution);
- Travel: May need to book some flights, hotels, car service, etc. (for certain executives);
- Maintaining phone lists and distribution lists;
- Responsible to ensure all conference rooms are stocked with proper tools (calendars, office supplies, clocks have batteries, etc.);
- Responsible for Vending Machine Accounts/Artic Falls/Coffer companies, etc;
- Responsible for all name plates (cubicles and offices) at Corporate building;
- Ability to speak/write/read Chinese preferred;
- Need to be a self-starter, team player, and have the maturity and flexibility both to follow instructions, and to work independently;
- Display superior verbal and written communication skills;
- Capable of working and communicating effectively with professional across all levels;
- Must possess a desire to grow within the company, and must approach the position as a long-term opportunity.