HR Payroll Specialist

HR Payroll Specialist Job Description Template

Our company is looking for a HR Payroll Specialist to join our team.


  • Employee expense reports;
  • FMLA administration;
  • Processing payroll for 150+ employees;
  • Provide administrative support for the HR Manager and Company President;
  • Other duties as assigned;
  • Process written employment verifications;
  • Administer company’s tuition reimbursement program;
  • Verification of employment;
  • Assist with the day-to-day efficient operation of the HR department;
  • I-9 compliance, record maintenance and archiving;
  • Perform other duties as assigned. Attend in-service classes and staff meetings;
  • Research, analyze, and resolve all discrepancies, reporting to management as needed;
  • Process termination paperwork;
  • Monitor all accounts continually for accuracy;
  • Payroll / HR Specialist is responsible for the timely and accurate day-to-day processing using ADP Workforce Now.


  • Excellent data entry skills;
  • Bilingual in Spanish preferred;
  • Handle confidential information with discretion;
  • Read, write, communicate effectively and comprehend directions;
  • Maintain, direct, improve and analyze payroll processing and procedures;
  • Will be tested on tools related to job requirements;
  • Ability to work as a team member;
  • Must be willing to undergo a criminal and employment background check High school diploma or equivalent, such as GED, required;
  • Work independently and in a team environment with minimal supervision to accomplish the goals and tasks of the payroll division;
  • Must be computer literate and proficient in the use of Microsoft Office;
  • Maintain filing system;
  • Must be detail oriented and have proven organizational skills;
  • Exceptional communication skills, both written and verbal;
  • Solid working knowledge of tax code;
  • Attention to detail and ability to prioritize tasks.