Office Assistant Job Description

The Office Assistant I gathers, compiles, and verifies information and performs data entry. Performs clerical tasks such as answering telephones, handling mail, operating office equipment and maintaining office supplies. Being an Office Assistant I typically reports to a supervisor or manager. Typically requires a high school diploma or its equivalent. Being an Office Assistant I possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience.

View Office Assistant jobs

Office Assistant Job Description Template

Our company is looking for a Office Assistant to join our team.

Responsibilities:

  • Data entry;
  • Strong verbal communication skills;
  • Assist in preparing expense reports, order office supplies, and other duties;
  • Assist in scheduling/coordinating conference rooms and meetings;
  • Assist with logistics arrangement for non-local departments’ staff and management visits;
  • Achieving personal sales and extended warranty goals by working on the sales floor;
  • Shooting any administrative tasks for team;
  • Provide general office administrative services;
  • Compliance with all practice procedures and protocols;
  • Entering patient data into PMS and EMR systems;
  • Assisting all departments with maintaining and organizing of paperwork;
  • Assist with work order processing;
  • Proficient in Word and Excel;
  • Assist investment team with ad hoc projects and deliverables;
  • Keep office kitchen clean and in presentable form.

Requirements:

  • Detail oriented;
  • Communication Skills;
  • 1-3 years previous experience in an office environment;
  • Dependable, flexible and adaptable to changing team needs and initiatives;
  • Typing skills and speed at reasonable level;
  • Must be able to work independently, multi-task and prioritize effectively;
  • Experience with a political environment including campaigns and elections;
  • Stamina, must be able to stand for most of the day;
  • Good verbal and written communication skills;
  • Aptitude for Customer Service;
  • Knowledge of insurances and front-end billing procedures;
  • Some experience in an administrative, office, or executive assistant capacity;
  • Outstanding written and verbal communication skills;
  • 2+ years experience in an office or administrative capacity;
  • Excellent computer skills – requirement of MS applications – MS Word, Excel, PowerPoint.