Office Coordinator Job Description Template
Our company is looking for a Office Coordinator to join our team.
Responsibilities:
- Assist in the preparation of regularly scheduled reports;
- Assist with document reproduction;
- Schedule client appointments;
- Maintain regular attendance at the office to execute job responsibilities;
- Maintain office security by following safety procedures and controlling access;
- Ensure Home Instead Senior Care standards are met and upheld;
- Preparing for meetings;
- Assists professional staff with administrative and clerical duties;
- Knowledge and familiarity with Microsoft Office Suite, telephone, photocopiers, facsimile machines;
- Travel to other campuses as needed for centralized Counseling Services management;
- Purchases supplies for daily use and for special events as directed by supervisor;
- Strong coordinating and organizational skills;
- Perform data entry of patient demographic information into database;
- Scheduling meetings;
- Compile and mail information kits.
Requirements:
- Ability to organize and prioritize daily, monthly, quarterly and yearly work;
- Ability to learn new tasks and responsibilities, and willingness to ask for assistance and further training when necessary;
- Exceptional verbal and written communication and people skills;
- 2+ years working in office admin or hospitality management preferred;
- Minimum five years of administrative office experience, ideally supporting a science and/or tech-related, collaborative corporate environment;
- Inventory entry;
- Must work well under pressure;
- Ability to exercise good judgment when faced with complex decisions;
- Must possess the ability to maintain the highest degree of confidentiality regarding all aspects of work at all times;
- Follow up purchase order delivery status;
- Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required;
- A “do-er” rather than someone who needs a lot of direction;
- Ability to multitask and manage multiple assignments and responsibilities;
- Strong communication skills and follow-through;
- Strong organizational skills.