Office Coordinator

Office Coordinator Job Description Template

Our company is looking for a Office Coordinator to join our team.

Responsibilities:

  • Assist in the preparation of regularly scheduled reports;
  • Assist with document reproduction;
  • Schedule client appointments;
  • Maintain regular attendance at the office to execute job responsibilities;
  • Maintain office security by following safety procedures and controlling access;
  • Ensure Home Instead Senior Care standards are met and upheld;
  • Preparing for meetings;
  • Assists professional staff with administrative and clerical duties;
  • Knowledge and familiarity with Microsoft Office Suite, telephone, photocopiers, facsimile machines;
  • Travel to other campuses as needed for centralized Counseling Services management;
  • Purchases supplies for daily use and for special events as directed by supervisor;
  • Strong coordinating and organizational skills;
  • Perform data entry of patient demographic information into database;
  • Scheduling meetings;
  • Compile and mail information kits.

Requirements:

  • Ability to organize and prioritize daily, monthly, quarterly and yearly work;
  • Ability to learn new tasks and responsibilities, and willingness to ask for assistance and further training when necessary;
  • Exceptional verbal and written communication and people skills;
  • 2+ years working in office admin or hospitality management preferred;
  • Minimum five years of administrative office experience, ideally supporting a science and/or tech-related, collaborative corporate environment;
  • Inventory entry;
  • Must work well under pressure;
  • Ability to exercise good judgment when faced with complex decisions;
  • Must possess the ability to maintain the highest degree of confidentiality regarding all aspects of work at all times;
  • Follow up purchase order delivery status;
  • Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required;
  • A “do-er” rather than someone who needs a lot of direction;
  • Ability to multitask and manage multiple assignments and responsibilities;
  • Strong communication skills and follow-through;
  • Strong organizational skills.