Reception & Administrative Professional

Overview The Administrative Assistant supports the program by carrying out tasks that ensure the office operation runs smoothly and we can provide quality services to the individuals we serve, families and other stakeholders. The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to creating services that enhance and improve the quality of life for individuals with disabilities.

Dental Insurance

Flexible schedule

Health insurance

Life insurance

Tuition reimbursement

Responsibilities Providing support to Office Manager, administrative and program staff.

Answering incoming calls and making necessary outgoing calls and office visits.

Ensure conference rooms are set up with training materials and/or equipment needed for a day of training.

Maintaining the appearance of the reception area, kitchen, conference rooms after meetings and waiting room.

Ensure the office is always properly stocked/Complete Inventory twice monthly.

Ensure Office Garbage is properly stored in back of office for Waste pick up.

Order office supplies for Offices/Residential department

Restore utility/cable services for residential department and offices when needed

Order furniture/appliance in absence of supervisor

Proficient in using Therap, Microsoft Teams, Adobe Acrobat, SharePoint, Word, and Amazon for a wide range of administrative and operational tasks.

Skilled in updating, maintaining, and reconciling schedules using systems such as iCims and Microsoft Excel.

Knowledgeable in IT systems and experienced in handling and troubleshooting equipment.

Knowledgeable in IT systems and experienced in handling and troubleshooting equipment.

Minimum High School Diploma required.

Proficiency in Microsoft Office, Word, and Excel

Bilingual (English/Spanish) is a plus.

2 years’ experience as an Administrative Assistant.

Strong organizational and planning skills

We celebrate the wonderful qualities that make each of us unique and greatly value how they enrich the work we do. If you want to work with a caring group of people making a difference in the lives of the people we serve, apply today!