Virtual EA

The Department of Public Instruction (DPI) is the state agency that advances public education and libraries in Wisconsin. Our mission is to advance equitable, transformative, and sustainable educational experiences that develop learners, schools, libraries, and communities in Wisconsin. Working at DPI offers you the opportunity to build on our long-standing commitment to public education so that students are learning the skills and knowledge necessary to become contributing members of our communities.

Equity and inclusion are at the core of our organizational values, which include belonging, integrity, love, humility, and honor. When employees are respected and valued for who they are and staff are held accountable for demonstrating that respect to others, we believe it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

In addition to a comprehensive benefits package, employees receive access to an Employee Assistance Program with wellness resources, two hours of paid wellness time each month, and eight hours of paid volunteer time each calendar year to support causes that matter to them. We have a team-oriented atmosphere, focus on work-life balance, and offer a flexible work schedule for this position. This YouTube video shares the benefits of working at DPI.

The Division of Academics is seeking applicants for an Executive Staff Assistant position. This position provides critical support to the Assistant State Superintendent (Division Administrator) and helps the division function effectively. If you’re passionate about public education and providing administrative support, please consider applying!

Position Summary This position coordinates assignments and activities with administrative staff of six division Bureaus/Offices. Work is accomplished with a high degree of independent judgment. The position requires tactful monitoring of workflows and knowledge of roles and responsibilities within the division, knowledge of roles/responsibilities throughout the department, and working knowledge of other public and private agencies. The position performs office management duties for the division, including initiating, anticipating, and completing special projects needed by the division or as directed by the State Superintendent and Assistant State Superintendent. The ESA develops division procedures, organizes and disseminates materials and information, and drafts/edits/proofreads documents. As division webmaster, this position requires the knowledge and skills to independently create, check content, and update web pages. The position requires proficiency with technology, including various software and cloud-based applications.

Provide confidential executive and administrative support to the Assistant State Superintendent/division administrator by managing communications, scheduling, correspondence, meeting coordination, research, and division operations to ensure efficient and effective leadership support.

Provide comprehensive administrative and operational support for the division by coordinating workflows, managing office processes and records, serving as a primary liaison, maintaining communications and web content, supporting personnel and compliance activities, and implementing process improvements to ensure efficient division operations.

Complete special projects and other assigned initiatives while actively supporting organizational goals.

Salary Information Depending on qualifications, the salary will be between $31.60-$34.68 per hour (approximately $65,728 - $72,134 per year). Remote Work : This position allows for up to 90% remote work within the State of Wisconsin, with the expectation that the employee maintains secure, high-speed internet access. Remote work from neighboring states may be approved only in very rare and limited circumstances. Please note that remote work arrangements may be rescinded at any time based on business needs, and employees may occasionally be required to report to a Wisconsin work location on short notice.

Travel : The position may be required to travel to various conferences and meetings throughout the state on an infrequent basis.

Reimbursement for traveling to or from the employee’s headquarters is not provided (e.g., Legal authorization : a citizen or national of the U.The Department of Public Instruction does not sponsor visas, either at time of hire or at any later time.

Experience handling confidential, sensitive, or high-profile information

Experience utilizing multiple Microsoft 365 tools (e.g., Word, Excel, PowerPoint, Outlook, Teams) and/or Google applications or similar

Experience managing multiple of the following operational/administrative functions for a work unit:

Managing document workflow or filing system

Please note that a college degree is not required for this position.

Experiencing booking workplace travel arrangements

Experience managing a project