Virtual EA

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support a growing Legal team in Parsippany, NJ within a global industrial and investment organization. This is a high-touch team support role providing administrative and operational support to senior attorneys across environmental, regulatory, intellectual property, and technology-related legal functions. The ideal candidate is detail-oriented, resourceful, and comfortable operating independently while managing calendars, legal billing, project coordination, and cross-functional initiatives. Hours are generally 8:30am-5:30pm with flexibility for occasional urgent matters, and the role follows a hybrid schedule with Monday-Thursday onsite and Fridays remote.

Provide executive and administrative support to a team of senior attorneys

Manage complex calendars, scheduling, meeting coordination, and travel arrangements

Coordinate domestic travel logistics, itineraries, and meeting preparation

Review, process, and submit legal invoices in accordance with company billing guidelines

Serve as a liaison between outside counsel, law firms, Finance, and internal stakeholders regarding billing and administrative matters

Assist with departmental budgeting, expense processing, and financial tracking

Support attorney-led projects, regulatory tracking, and departmental initiatives

Monitor email correspondence and help prioritize incoming requests and communicationsMaintain organized records, databases, and legal documentation

Partner with internal teams, attorneys, and administrative professionals across the organization

Assist with special projects and additional legal department support as needed

Qualifications: 5+ years of Executive Assistant, Legal Assistant, Administrative Assistant, or related support experience

Bachelor's degree required

Legal experience helpful but not required

Strong calendar management, travel coordination, and administrative support skills

Proficiency with Google Workspace, including Calendar, Sheets, Slides, and related tools

High emotional intelligence, sound judgment, and professionalism

Comfortable learning new billing, expense, and document management systems

Compensation/Benefits: Up to $115K base salary + bonus

Medical, dental, and vision benefits with significant employer contribution

PTO package + 4 floating holidays + 10 paid holidays

Hybrid schedule (4 days onsite, Fridays remote)

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.