Executive Assistant

Job InfoThe Executive Assistant provides high-level administrative and operational support to the WSP Chief Financial Officer and the Executive Vice President, Financial Lines. This role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, highly confidential environment. The Executive Assistant partners closely with senior leadership, internal teams, and external stakeholders to ensure seamless execution of day-to-day activities and key initiatives.The role operates with moderate supervision and mentorship and is fully accountable for individual results and deliverables.Key ResponsibilitiesManage multiple complex and dynamic calendars, resolving conflicts and anticipating scheduling needsCoordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentationServe as a primary point of contact for internal and external communications on behalf of senior leadersPrepare presentations, briefing materials, and other executive-level documents with accuracy and professionalismSupport financial and business unit meetings by coordinating agendas, logistics, materials, and follow-up actionsPrepare, submit, and track expense reports in a timely and accurate mannerTrack key initiatives, deadlines, and deliverables across teams, ensuring alignment and follow-throughProactively anticipate issues, assess risks, and recommend solutions to support leadership effectivenessHandle highly confidential and sensitive information with discretion, integrity, and sound judgmentBuild strong, collaborative relationships with leaders, team members, and external partnersScreen and respond to incoming calls, requests, and visitors, prioritizing appropriatelyPerform additional duties and responsibilities as assignedQualifications & ExperienceMinimum of five (5) years of executive administrative experience, preferably supporting senior-level leadersDemonstrated experience supporting finance, insurance, or related business leaders preferredExceptional organizational, time-management, and prioritization skillsStrong written and verbal communication skills with a high level of professionalismProven ability to adapt and succeed in a fast-paced, evolving environmentHigh attention to detail and strong follow-through on commitmentsProficiency in Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint, Excel, etc.)Proactive problem-solver with the ability to anticipate needs and take initiativeThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.