EA Development

Job DescriptionJoin the City of Chattanooga TeamChattanooga , a vibrant and growing community of over 190,000 residents within a metropolitan area of nearly 600,000 is known as the "Scenic City" for a reason. Nestled along the Tennessee River and surrounded by the foothills of the Appalachian Mountains, we are a hub of outdoor adventure and innovation. Home to the University of Tennessee at Chattanooga (UTC) and Chattanooga State Community College , our city blends a rich industrial history with a tech-forward future—famously powered by the nation's first community-wide "Gig" fiber-optic network.? 2,600 employees committed to excellence in public service and making Chattanooga the best community in the country. Our team ensures our city thrives through a wide range of municipal services, including:Public Safety: Chattanooga Police and Fire Departments.Infrastructure & Utilities: Public Works, Waste Resources, and specialized Stormwater management.Quality of Life: Award-winning Parks and Outdoors and Community Development systems and the Chattanooga Public Library.Transportation: The Chattanooga Metropolitan Airport (CHA) and citywide transit and pedestrian friendly initiatives.Innovation: Leading-edge smart-city programs with a commitment to cutting edge workforce development policies to ensure all our residents can get ahead.The City of Chattanooga's workforce is the heartbeat of our community. Generous paid time off and flexible scheduling where possible.The Great Outdoors: Your Backyard Playground: Chattanooga isn't just near nature, it's immersed in it. As one of the most biodiverse cities in North America, the "Scenic City" offers an ecological richness that few places on earth can claim. Whether you are an adrenaline junkie or a weekend wanderer, world-class adventure is always less than an hour away.?Scale legendary sandstone cliffs in what is widely considered the premier rock climbing hub of the Southeast.Water & Rapids: From the high-octane whitewater kayaking of the Ocoee River to world-class bass fishing and peaceful paddling on the Tennessee River.Trails for Miles: Explore a massive network of mountain biking and hiking trails that wind through lush ridges, hidden waterfalls, and deep river gorges.In Chattanooga, "work-life balance" means you can finish your shift and be at a trailhead or on the water before the sun sets.EST)*Hours may vary due to work assignments or projects.*Department: Technology ServicesCLASSIFICATION SUMMARY:Incumbents in this classification are responsible for providing responsible and confidential support to a member of senior management. Prepares documents and reports to go before the Mayor or City Council. Duties include directly responding to citizen inquiries and complaints; planning, coordinating and attending special events and meetings on behalf of senior manager; may assist with grant writing, preparing reports and other special projects as designated by senior manager. Work is performed with limited supervision.SERIES LEVEL:The Executive Assistant is an Appointed, stand-alone position.ESSENTIAL FUNCTIONS:( The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. May serve as lead to or supervise assigned administrative support staff which may include: prioritizing and assigning work; conducting performance evaluations; ensuring that employees follow policies and procedures; Provides responsible and confidential support to a member of senior management which may include responding to citizen inquiries and complaints; planning, coordinating and attending special events and meetings on behalf of senior manager; serving as a liaison between senior manager and department staff and citizens and/or performing other related activities.Prepares, processes, receives, sorts and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, job costing data, credit card billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries and/or other related information.Creates a variety of written business documents which may include correspondence, reports, memos, notices, forms, contracts, ordinances, resolutions, warrants, bids, work orders, notices, certificates, schedules, meeting agendas and minutes and/or other related materials.Prepares presentation materials.Coordinates or processes administrative activities of assigned programs or functions including serving as liaison to the general public in explaining department operations and providing general assistance, handling routine or specialized department functions or problems and referring complex or difficult issues.Provides administrative support which includes preparing and proofing reports, forms and correspondence; monitoring the accuracy and implementation of applicable website and related updates; making travel arrangements; overseeing and maintaining office filing system and records; answering and monitoring phones; preparing and disseminating invitations, meeting announcements, legal ads and public notices; coordinating and assembling applicable materials; Responds to routine and sensitive requests for information and assistance; provides information regarding applicable rules, policies and regulations; researches and resolves concerns and complaints from internal and external customers; Maintains appropriate inventory levels within assigned area of responsibility; requisitions supplies to ensure availability in support of efficient departmental operations.Participates in monitoring departmental budgets and processing and maintaining related documents and records.Coordinates and processes purchasing requests for equipment, materials, parts, supplies, services and/or other applicable items.Organizes and maintains a variety of files including creating and maintaining confidential department/employee files and regulatory files; files documents alphabetically, numerically or by other prescribed methods.Participates in developing, preparing and tracking a variety of fiscal documents and information which may include budgets, contracts, grants, credit card purchases, petty cash, expenditures, deposits, cash sales and/or other related items.Assists in designing and maintaining web page(s) in assigned area of responsibility.Participates in the implementation of new software applications; trains users on utilizing software.Assists with budget preparation, reconciliation and administration activities.Coordinates travel arrangements and conference registrations for senior management and/or other applicable staff.May assist with grant writing, specialized report preparation and other special projects as designated by senior manager in support of efficient and effective department operations.May be required to use, carry and answer their cell phone as determined by their job duties and the department head.Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.DEPARTMENT SPECIFIC DUTIES (if any):MINIMUM QUALIFICATIONS:High School Diploma or GED, some related college coursework, and four (4) years increasingly responsible administrative support experience; OR at least four (4) years equivalent education, experience/training sufficient to successfully perform the essential functions of this job, or any combination of equivalent experience and education.Dependent upon the area of assignment, the Tennessee Municipal Certification may be required.customer service principles; English language, grammar and punctuation; modern office procedures, methods and equipment; applicable Federal, State and Local laws, ordinances, codes, rules, regulations, policies and procedures; consensus building techniques; data collection and analysis techniques and filing principles and practices.using computers and related software applications; providing customer service; planning, organizing, scheduling and prioritizing details for meetings, special events, conferences/workshops, receptions, ceremonies and other related events; reading and interpreting specialized data and information in assigned area of responsibility; using modern office equipment; interpreting and applying applicable laws, ordinances, codes, rules, regulations, policies and procedures; processing and reconciling financial documents and information; preparing and proofreading a variety of routine reports and/or documents; N Department of Transportation - CDL: N Child Sensitive: In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.JES 3.13.25KJFJob InfoJob Identification 260697Job Category Administrative AssistantPosting Date 08/24/2026, 07:47 PMApply Before 09/05/2026, 03:55 AMJob Schedule Full timeLocations 100 E 11th St, Chattanooga, TN, 37402, US (On-site)© MapTiler © OpenStreetMap contributors Legend Jobs at a location Group of locations © MapTiler © OpenStreetMap contributors | © Oracle Corporation Terms Legal Notices Use control and scroll to zoom the map Use two fingers to move the map 100 E 11th St, Chattanooga, TN, 37402, US Copy to Clipboard