Temp EA

We are seeking an experienced Executive Assistant for a direct hire opportunity with a mission-driven nonprofit charitable organization in Santa Clara, CA. The Executive Assistant will play a key role in keeping leadership organized, informed, and focused on strategic priorities. This is an excellent opportunity for a highly organized, proactive, and discreet administrative professional who enjoys supporting executive decision-makers in a collaborative, purpose-driven environment. The role offers visibility, meaningful work, and the chance to contribute to an organization focused on community impact, strong leadership, and professional teamwork.

Provide high-level administrative support to the CEO and CFO, including calendar management, meeting coordination, correspondence, document preparation, and follow-up tracking.

Manage complex executive calendars involving internal and external meetings, travel time, protected work time, competing priorities, and frequent schedule changes.

Coordinate executive meetings, site visits, interviews, meals, conferences, travel, external engagements, and related logistics.

Serve as the primary administrative liaison to the Board of Directors and Board committees, including scheduling, materials, attendance, virtual access, and meeting logistics.

Track executive action items, commitments, requests, agreements, signatures, and confidential files to ensure timely completion and accurate recordkeeping.

Support executive expenses, corporate card reconciliation, invoice coordination, payment requests, and executive-level candidate interview scheduling.

Provide executive administrative support to the CEO, CFO, and senior leadership team.

Manage complex executive calendars, meeting logistics, travel coordination, and shifting priorities.

Coordinate Board of Directors and committee meetings, materials, calendars, and communications.

Track follow-up items, confidential documents, expenses, invoices, and executive correspondence.

6 to 10 years of experience in executive support, senior administrative support, or a closely related role.

Ability to coordinate meetings, travel, events, interviews, documents, signatures, expenses, and administrative workflows.

Proficiency with common business productivity tools, virtual meeting platforms, email, calendars, documents, and expense coordination processes.

Experience supporting C-level executives in a nonprofit, charitable, mission-driven, or community-focused organization.

Experience serving as an administrative liaison to a Board of Directors or Board committees.

Familiarity with governance calendars, Board meeting logistics, committee coordination, and confidential executive records.

Equal Opportunity Employer / Disabled / Protected Veterans
The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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