Executive Assistant

Executive Assistant – Commercial Vice Presidents Location: San Jose, CAFull‑time, on‑site role Responsibilities Manage complex calendars and schedule internal and external meetings with judgment and discretion. Coordinate logistics for customer meetings, conferences, and events; assist in preparing presentations, briefings, reports, and meeting materials. Arrange domestic and international travel, ensuring maximum time efficiency. Interact with C‑level executives and Board members to coordinate committee meetings and other business‑critical interactions. Manage external visitors including customers and investors. Handle business details of a highly confidential and critical nature. Manage department purchases on company credit card and reconcile monthly spending. Provide backup support for other members of the administrative team. Resolve time‑sensitive issues with precision, demonstrating strong organizational, written, and verbal communication skills. Skills & Experience Excellent multi‑tasking and prioritization skills. Clear, concise speaking and writing, and the ability to ask for clarification and guidance to ensure deliverables are met on time. Deep knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing tools, and quick learning of new technologies. Familiarity with MS SharePoint, MS Teams, Oracle, ADP, and Workday is an advantage. Project‑management skills; ability to balance several work streams. Independent problem resolution and decision‑making confidence. Strong interpersonal skills, good judgment, exceptional ethical standards, empathy, sense of humor, and the ability to work with diverse personalities. Reliability and accessibility during normal office hours and when required outside those hours. Team player with compassionate and excellent people skills. Education & Experience Minimum 10 years of Executive Assistant experience supporting Vice‑Presidents, preferably in a Sales/Marketing environment. College degree preferred. Salary Range $104,200.00 – $149,800.00 #J-18808-Ljbffr