Virtual EA

Responsibilities Manage complex calendars for senior leaders, including internal and external meetings, region-wide events with marketing, and adhoc requests from Managing Director Screen, prioritize, and respond to select carrier correspondence (email, phone, mail) on behalf of leadership team

Prepare and edit high-quality documents, presentations, and reports for client-facing and internal use

Manage supply levels for presentation materials, assembling proposals, and overseeing the full proposal process including printing and binding of materials for associates as needed

Serve as a central point of contact liaison for internal teams, clients, and national operations resources as applicable

Additional responsibilities should include party planning, event coordination, and tasks such as managing the annual holiday gift card mail merge and coordinating the recipient list

Manage office supply inventory and requests for the Canton office in coordination with national operations resources

Inventory and distribution management of Hilb swag in collaboration with corporate marketing resource

Conduct research on benefits industry trends, carrier options, and regulatory updates as directed

Coordinate cross-departmental projects and action items, ensuring follow-through on deliverables

Qualifications 3+ years of executive assistant or administrative experience, preferably in financial services, insurance, or a professional services firm

Proficiency in Microsoft Office Suite (Copilot, Outlook, Word, Excel, PowerPoint)

Self-starter who can work independently in a remote environment and collaboratively on in-office days

Knowledge of relevant platforms including BenefitPoint, Salesforce and PowerBi (preferred but not required)

Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred

Travel may be required to fulfill the requirements of this position

Company Paid Life Insurance, Long-Term and Short-Term Disability

Medical, Dental, Vision and FSA/HSA plans

Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits

The Hilb Group is an equal opportunity employer, and we actively support and comply with all applicable federal, state, and local laws prohibiting all forms of discrimination in employment. Additionally, we have a zero-tolerance policy for all forms of harassment in violation of federal, state, and local laws.

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