Part-Time Accounting and Administrative position

Administrative Assistant, Advancement
This part-time wage position provides administrative and operational support to the Office of Advancement. The role supports donor and board data management, event coordination, stewardship activities, and internal operations. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. The Office of Advancement at the Costello College of Business supports fundraising, alumni engagement, and donor stewardship efforts. This role contributes to the successful execution of events, data integrity, and donor engagement strategies as the College continues to expand its programs and outreach.
Maintains and updates donor, prospect, and board records in Patriot Force (Salesforce), including activity reports;
assists with reporting and data cleanup;
Maintains electronic filing systems (SharePoint, Teams, shared drives);
Supports stewardship efforts - drafting and processing donor thank-you correspondence, gift packaging and mailing;
Conducts basic prospect research and handles confidential information with discretion; Assists with event logistics, including RSVP tracking, registration lists, and materials preparation;
Leads registration processes and tracks attendance at events;
Reconciles attendance data in Salesforce post-event;
Assists with coordination of marketing materials and website data integrity; Executes special projects and duties as assigned to support the department.

Prior administrative or office experience;
Ability to handle sensitive and confidential information;
Proficiency in Microsoft Office Suite (Excel and Word, including mail merge);
Strong interpersonal and customer service skills;
Ability to learn CRM and reporting systems (e.g., Salesforce, Anthology, MicroStrategy);
Ability to lift and carry up to 20 pounds (event materials) and transportation to events.
For full consideration, applicants must apply for Administrative Assistant, Advancement at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.