Administrative Secretary - Remote Work

Vacancy Information There is one (1) current full‑time (FLSA: Non‑Exempt) vacancy with a 4/10 schedule, Monday‑Thursday 7:00 a.m. Remote or hybrid work options are not offered.

Job Summary Under the direction of a General Manager, performs specialized, complex and confidential secretarial and administrative duties. Acts as the primary liaison between the General Manager and City Manager, elected officials, managers, supervisors, clerical staff, outside agencies and the public. May organize and monitor clerical staff work.

Essential Duties Provides administrative/secretarial support, relieving the General Manager of administrative or clerical details.

Coordinates communications and correspondence between the General Manager and staff, including confidential matters.

Independently composes difficult correspondence on a variety of matters, including material of a confidential nature.

Prepares city documents such as personnel action forms, performance evaluations, requisitions and legally required notices.

Reviews and edits documents prepared by staff for accuracy and the General Manager’s signature.

Prepares administrative reports and memoranda; develops office forms and report formats.

May train, provide direction to, and supervise clerical support staff; may assign and review work to assure timely completion of office work.

Receives, screens, and interviews callers on behalf of the General Manager, evaluates and responds to requests or complaints, and follows up to ensure prompt action.

Provides information and assistance to managers, supervisors, clerical staff, other departments, outside agencies and the public.

Interprets, explains, and applies city laws, policies and procedures.

Opens and reviews incoming mail and documents for signature; Maintains confidential information, complex files and records.

Maintains the General Manager’s calendar, schedules meetings and appointments, makes travel and hotel arrangements.

May process timesheets and surveys.

Qualifications Education and/or Experience: High school diploma or GED plus two (2) years of college‑level courses or equivalent, supplemented by secretarial training, and five (5) years of current full‑time, paid secretarial experience. Knowledge of Applicable laws, codes, regulations, policies and procedures.

Modern office practices, procedures and equipment.

Personal computer software and hardware.

Telephone techniques and etiquette; customer service principles.

City organization, operations, policies and objectives.

Correct English usage, grammar, punctuation and vocabulary; proofreading techniques.

Principles and practices of training and providing work direction.

Letter and report writing.

Accounting, payroll or purchasing system.

Skill and Ability to Type 60 net words per minute from clear copy.

Independently compose letters, memos or other material.

Proofread and edit a variety of documents and reports.

Apply and explain applicable laws, codes, rules, regulations, policies and/or procedures.

Research, compile, and organize material and summarize in report form.

Operate office machines and equipment including personal computer and related software.

Train and provide work direction to office clerical support.

Effectively communicate orally and in writing.

License and/or Certificate Typing certificate of 60 net words per minute obtained within 12 months is required at the time of application.

May be subject to indoor environmental conditions.

May require occasional evening meetings or travel within and outside city boundaries.

Employment Equity The City of Carson is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace. The City intends to provide reasonable accommodations under the Americans with Disabilities Act of 1990.