Administrative Professional (part-time or full-time)

Athletics Administrative Assistant

Schedule: In-Person Cambridge with possibility of some Remote work

Located in Cambridge, Massachusetts, Buckingham Browne & Nichols is a day school that engages students in grades Pre-K through 12 in a rich and invigorating educational experience of the highest quality. The school excels at helping students discover their unique talents and passions and develop those strengths to the fullest. The curriculum is challenging, forward-thinking, innovative, and flexible, designed to help qualified students, from a range of backgrounds and with a wide spectrum of talents and interests, reach new levels of accomplishment. Co-curricular opportunities in athletics, the arts, community service, and other areas add important dimensions to students' learning. BB&N is an academically excellent, diverse, and inclusive community where students develop into lifelong learners who lead with kindness, curiosity, and integrity. Kindness, in which we strengthen our communities by recognizing our common humanity and treating ourselves and others with respect and compassion.

The vibrancy and vitality we feel in the classrooms, hallways, stages, and playing fields of BB&N derive from the people who are here. The Athletics Department at BB&N is seeking a part-time, non-benefits eligible, Administrative Assistant through July 2027 to provide high-level administrative and organizational support for the Director of Athletics. The Administrative Assistant will help ensure the smooth day-to-day operation of the Athletics Department. This position plays a key role in supporting administrative tasks related to the hiring of coaches, along with being a point of contact for coaches, student-athletes, families, and outside organizations, supporting scheduling, records management, and general office management, communications, and departmental support.

Assist with administrative tasks related to the hiring of coaches, including scheduling interviews and responding to inquiries.

Track and organize hiring paperwork and documentation for coaching candidates, ensuring completeness and accuracy.

Support onboarding processes for newly hired coaches, including collection of required forms, certifications, and compliance documentation.

General Administrative Support

Provide direct administrative support to the Director of Athletics, including correspondence, calendar management, and general office functions.

Support communication efforts related to athletics, including updates to the athletics website and department correspondence.

Maintain confidentiality of student, family, and personnel information in accordance with school policy.

Coordinate and support logistics for meetings, events, and activities, including preparing materials and arranging travel.

Support team travel arrangements for overnight trips.

A hardworking, passionate, and dedicated community member who values and respects diversity, promotes equity and inclusion in work. In keeping with BB&N's commitment to the community, the Athletic Administrative Assistant will be able to exemplify cooperation and collaboration, demonstrate leadership when necessary, and have at least 1-3 years of administrative support experience.

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Attention to detail and ability to manage confidential information with discretion.

Prior administrative or office support experience required; Compensation for eligible full-time and part-time employees includes a 403(b) plan with up to a 10% match of salary and other competitive benefits offerings. Benefits offered to eligible employees include health & dental insurance; long-term disability insurance, and more.

Please visit the Careers at BB&N page to complete your online application. Successful candidates submit complete applications, inclusive of all requested materials, and respond to all posting questions completely and thoughtfully.

Buckingham Browne & Nichols School does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job-related physical or mental disability. We welcome candidates who will increase our diversity;