Temp EA

Hours: 40 Full-Time
Corporate Office located in Tigard, OR
Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit
* Cascade Management, Inc. and its principals began providing property and asset management services in 1974. Cascade Management's Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. As an executive assistant, you will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. You may also train and review the work product of administrative staff. The Executive Assistant should overall ensure the efficient and smooth day-to-day operation of our office.
Office Management - These responsibilities involve training and supporting the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly. Tasks range from keeping up with office supply inventory, negotiating contracts and purchasing agreements, ensuring the order and cleanliness of all building public spaces (conference rooms, breakrooms, vacant offices etc) organizing office spaces for maximum efficiencies, clerical duties as necessary and overseeing the operation and maintenance of all office equipment.*
Schedule Management- Schedule all meetings, appointments and travel for executive staff, including prioritizing meetings and communicating all relevant details to participants. Maintain Contact Databases- Coordinate and maintain records including current and past clients, projects, vendors etc. Event Management- Support corporate functions by maintaining an agency event calendar, managing registrations, invitations to events, maintaining and providing catering services for internal meetings, set up and break down of corporate functions, researching additional event spaces and functions for attendance.*
Act in the capacity as a back-up Answer telephones and direct the caller to the appropriate extension. Support Marketing function in tasks like apparel ordering, event planning and employee badge processes.
Data Analysis - The executive assistant is often involved in data analysis, using a combination of computer and critical thinking skills. For example, financial reporting, occupancy reporting and property metrics, vendor contract comparisons and various front desk time analysis reports.*
This may include writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, creating contracts for business, maintaining agenda, transcribing dictation and meeting notes, editing, proofreading and other information preparation duties. *
Discretion - Executive assistant may have access to information about compensation plans, upcoming layoffs, internal investigations based on employee complaints, company trade secrets and other confidential information. Executive assistant is in a position of being privy to information that must be protected, so being able to maintain confidentiality and exercise discretion is essential for success in this role. *
Travel as required for in person classes and annual education conferences*
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's Degree (B.A. or High School diploma or general education degree (GED) with six (6) years related experience; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.