Virtual EA

Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world's top biotech and pharma companies, including Dow 30 and S&P 500 organizations.

We are seeking an Executive Assistant who will serve as a trusted partner and operational force‑multiplier to our leadership team. This role combines executive support with elements of strategic coordination—ensuring the leadership team's time, communications, and projects are aligned with Drug Hunter's rapid global expansion. Domestic and international travel may be required (typically 20%).

Manage calendars, scheduling, travel arrangements, and administrative tasks on behalf of designated leaders

Anticipate needs, proactively resolve scheduling and logistical challenges, and help leaders stay organized and focused

Communication & Information Management

Prepare meeting agendas, briefing materials, presentations, and supporting documentation

Draft and coordinate professional communications on behalf of members of the leadership team

Project & Operational Coordination

Coordinate cross‑functional projects and initiatives involving leadership, product, marketing, operations, and other teams

Assist with board‑level logistics, meetings, and supporting materials

Support special projects and ad hoc initiatives as needed

Lead end‑to‑end planning and execution of internal and external events, from initial concept through post‑event follow‑up

Coordinate executive meetings, board meetings, team off sites, customer events, conferences, webinars, company retreats, and virtual programs

Manage all event logistics, including venue selection, registration, attendee communications, speaker coordination, travel arrangements, catering, vendor relationships, budgets, and on‑site event operations

Partner with Marketing, Product, Operations, and executive leadership to ensure seamless planning, alignment, and successful execution of programs and events

Develop event timelines, agendas, and project plans while proactively managing deadlines, risks, and changing priorities

Coordinate executive and attendee travel, accommodations, and meeting logistics to deliver a high‑quality experience

Assist with budgeting, vendor management, and resource planning

Recommend and implement process improvements that reduce friction and increase efficiency

Help establish systems and workflows that support company growth and operational effectiveness

Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, LLMs)

Trusted to handle confidential information and represent the Leadership team with maturity and professionalism

Competitive salary, variable compensation, and equity

Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan

Short‑term disability and long‑term disability insurance

Home office set up stipend for fully remote employees

Generous and flexible vacation and leave policies

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