Hybrid Executive Assistant

What You'll Do Partner closely with senior executives, tailoring your support to their individual working styles and helping them operate at peak efficiency. Own complex calendars, prioritize competing demands, resolve scheduling conflicts, and serve as a trusted gatekeeper. Manage communications, triaging requests and responding on behalf of executives when appropriate. Prepare executives for meetings by creating agendas, assembling materials, coordinating logistics, and following up on action items. Create polished presentations, reports, spreadsheets, correspondence, and other executive-level materials using Microsoft Office. Coordinate complex domestic and international travel, managing detailed itineraries, last‑minute changes, and expense reporting. Plan and coordinate team meetings, town halls, off‑sites, and special events, both virtual and in person. Maintain organized digital files and records using platforms such as Microsoft Teams and SharePoint. Continuously seek out new tools and technologies that improve executive productivity and team collaboration. Support a variety of projects and administrative initiatives, including research, surveys, distribution lists, reporting, and process improvements. What We're Looking For 6–8 years of progressively responsible Executive Assistant or senior administrative experience supporting management or executive leadership. Associate's degree or equivalent combination of education and experience. Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) and Adobe Acrobat. Outstanding organizational skills with exceptional attention to detail and the ability to juggle multiple priorities. Strong communication skills with the confidence to interact professionally across all levels of an organization. High degree of discretion and integrity when handling confidential information. A proactive, resourceful mindset with excellent problem‑solving skills and the ability to anticipate executive needs before they arise. Ability to remain calm, flexible, and professional in a dynamic, fast‑paced environment. Are you a proactive, polished Executive Assistant who thrives in a fast‑paced environment? We're looking for an experienced professional who enjoys anticipating needs, solving problems before they arise, and serving as a trusted partner to senior leadership. In this highly visible role, you'll do much more than manage calendars—you'll help executives maximize their time, streamline priorities, and stay focused on what matters most. Success in this position requires exceptional judgment, discretion, adaptability, and the ability to confidently navigate shifting priorities with minimal direction. If you're someone who enjoys being the person executives rely on to keep everything running seamlessly, we'd love to hear from you. This is an excellent opportunity to become a trusted business partner in a collaborative, high‑performing organization. #J-18808-Ljbffr