Part-time Receptionist/ Administrative Support Position

Part-Time Administrative AssistantPosition Title: Part-Time Administrative AssistantReports To: Managing DirectorLocation: Lost in New HavenSchedule: Part-Time, Monday through Friday, 10:00 AM–3:00 PM (25 hours per week)Hourly Rate: $22.00–$26.00 depending on experiencePosition SummaryThe Part-Time Administrative Assistant is the operational backbone of the Lost in NewHaven administrative office. This position provides essential day-to-day support acrossall museum departments with primary responsibility for office administration,communications, recordkeeping, and board support. The role also carries ownership ofthe museum gift shop, including inventory management and point-of-sale operations.The ideal candidate is highly organized, proactive, and comfortable shifting betweendetailed administrative tasks and warm, public-facing interactions. This position plays ameaningful role in the smooth functioning of a small nonprofit museum and offers theopportunity to contribute across development, operations, programming, and visitorexperience.Essential ResponsibilitiesGeneral Office Administration• Manage the day-to-day operations of the administrative office, ensuring a well-organized and professional environment.• Answer and direct incoming phone calls with professionalism and warmth.• Maintain and order office supplies, monitoring inventory levels and submittingpurchase requests as needed.• Support scheduling, calendaring, and meeting coordination.• Prepare correspondence, documents, reports, and other materials as requested.• Staff Administrative Support• Provide administrative assistance to all staff.• Draft, proofread, and format communications and documents.• Help coordinate logistics for internal meetings, staff events, and special projects.• Handle confidential information with discretion and professionalism.Board of Directors Support• Serve as the primary administrative liaison for the Board of Directors.• Send meeting reminders and manage scheduling for full board meetings andcommittee meetings via Zoom and other platforms.• Development Support• Assist the Director of Development with donor acknowledgment letters, thank-you correspondence, and stewardship mailings.• Help prepare materials for fundraising campaigns, donor events, and boardmeetings.• Assist with special development projects as assigned.Front Desk Coverage• Cover the museum front desk as needed, greeting visitors and providing awelcoming first impression.• Process admissions and answer visitor questions when front desk staff areunavailable.• Support a positive and inclusive visitor experience in alignment with museumvalues.Gift Shop Operations• Serve as the primary point of contact of gift shop operations during public hours.• Maintain gift shop inventory, conduct regular counts, and identify reorder needs.• Coordinate purchasing of gift shop merchandise in collaboration with museumleadership.• QualificationsRequired• 2 or more years of administrative, office, or operations experience.• Proficiency with Microsoft Office or Google Workspace (Docs, Sheets, Calendar,Gmail).• Ability to manage multiple priorities and deadlines with minimal supervision.• Familiarity with donor management software, database systems, or CRM tools.• Experience with retail, gift shop, or point-of-sale operations.Ability to lift up to 25 pounds (office supplies, merchandise, etc.).• Willingness to perform occasional local errands for the museum.