Work from home administrative position

Administrative Assistant

4 days RTO (work in the office); 1 day WFH (work from home)
New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Management of incoming and outgoing phone calls
Meeting minutes for high-level financial meetings.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
n Administrative Assistant will make use of several application systems including:
My IT / SailPoint - Request management tool for IT application security activities.
Concur - Travel scheduling and expense reporting.
Tom Net and Clock Net - Staff attendance and work hours tracking.
Microsoft Outlook
Microsoft Office Suite with a strong focus on Excel and report management.
Tableau
dministrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. Required Qualifications for Administrative Assistant Position:
Education and Experience : Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.
Extremely competent in Microsoft Outlook and Excel.
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.
A good candidate will be an active listener and clear communicator, both verbally and in writing. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.