REMOTE Administrative Professional

Administrative Assistant

Harrison Gray Search has partnered with a premier, next-generation investment banking firm to find a highly reliable and proactive Administrative Assistant for their local office. Our client is an impact-focused firm passionate about delivering top-notch results for family and founder-owned businesses while cultivating a dynamic, high-energy environment for finance industry professionals. Built on a foundation of integrity and strong core values, they provide full-service investment banking solutions for non-sponsored companies nationwide.

You will directly manage the calendars, travel, and expenses of the firm's originators and executives, while maintaining a polished and welcoming office environment.

Anticipate challenges and proactively address them to keep operations seamless.

Demonstrate high self-motivation and take the initiative to address shifting priorities.

Adapt to a fast-paced work environment by demonstrating agility when handling multiple work streams without compromising quality.

Travel & Schedule Coordination Expert: Oversee all aspects of travel arrangements, including booking flights, accommodations, assisting with venue selection, managing itineraries, and handling last-minute changes.

Front Office & Client Experience

Engagement Specialist: Act as the primary point of contact for in-office visitors, internal and external clients, and event guests. Brand Ambassador: Uphold the company's brand image and values through a professional demeanor, appearance, and behavior. Maintain a clean, organized reception and lobby area that reflects the firm's standards, offering proactive ideas for process enhancements.

Office Operations Specialist: Ensure daily office operations run smoothly by managing conference room bookings, maintaining a well-organized workspace, and overseeing supply inventory. Greet visitors, answer the main phone line, handle inquiries, and coordinate logistics to support a productive environment.

Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, OneNote, and PowerPoint), with a natural ability to quickly master new software systems.

Discretion: Proven experience exercising sensibility, discretion, and diplomacy when handling highly confidential or sensitive business information.

You are comfortable "managing up," keeping busy executives on task, providing honest feedback, and pushing back constructively when it serves the best interest of the team.

In-Office Schedule: Monday through Thursday, 8:00 AM 5:00 PM.

Remote Flexibility: Virtual Fridays (unless an in-office presence is required for special events or circumstances).

Ability to provide occasional support for urgent situations outside of normal business hours (e.g., travel cancellations or urgent meeting changes, expected less than 15% of the time).

While this is largely a sedentary role, it occasionally requires lifting corporate equipment or office supplies and assisting with event setup (must be able to lift up to 30 pounds).

Candidates must possess a high level of professional polish, as this role serves as the first point of contact for high-profile clients. In accordance with corporate appearance guidelines, visible tattoos must be concealed.