REMOTE Administrative Professional

Administrative Assistant
Contract: Salary Range: 25.00 - 30.00 | Per Hour
To Discuss more about this job opportunity, please reach out to Anwesha Mohapatra (LinkedIn URL - Anwesha Mohapatra - Collabera | LinkedIn ), email your updated resume at Email - [anwesha.Administrative Assistant IV
Contract Duration: 12 months, possible extension
Provide high level administrative support to a Vice President within a fast paced enterprise environment.
Manage calendars, meetings, travel arrangements, correspondence, presentations, and confidential business information.
Coordinate onboarding activities, office setup, departmental files, expense reporting, and operational administration.
Provide comprehensive administrative support to the Vice President and associated team.
Coordinate domestic and business travel, expense reports, correspondence, couriers, and meeting logistics.
Prepare and modify business documents, presentations, agendas, meeting notes, and other administrative materials.
Support virtual meetings and telepresence setups while coordinating resolution of remote access issues.
Order business cards, stationery, and other office materials as needed.
Interact professionally with senior executives while safeguarding confidential and business sensitive information.
Follow applicable corporate policies, purchasing procedures, security requirements, privacy standards, branding guidelines, and administrative procedures.
Coordinate work and provide guidance to new administrative assistants when required.
Four or more years of administrative experience supporting executives.
Intermediate to advanced knowledge of enterprise productivity tools and business software.
Experience managing executive calendars, meetings, travel, correspondence, and confidential information.
Experience working within a pharmaceutical or regulated enterprise environment.
Experience with collaboration platforms, document management systems, expense management systems, visual diagramming tools, and organizational chart applications.
Benefits : The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)
Executive Administrative Support
Travel Coordination
Confidential Information Management
MS office
Phone