FULL-TIME ADMINISTRATIVE PROFESSIONAL

Posting Number S06775P Position Title Administrative Assistant II Department Physics Location Arlington Position Status Full-time Work Schedule

Monday - Friday; Pay Basis Bi-weekly Job Summary

The Administrative Assistant II provides administrative support to assist the Center for Advanced Detector Technologies and faculty in achieving center goals. May include one or more of the following duties: assisting in daily office operation of the Physics department, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc.

Performs a variety of administrative duties for CADT and faculty. Serves as a liaison in dealings with internal and external clients. Ensures compliance with internal and external policies and procedures.

• Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions. Perform monthly reconcilement of pro cards, cost centers, grants. Coordinates travel arrangements and prepares expense vouchers and expense reimbursement.
• May process and maintain various personnel records, including assisting with processing visas for international hires. (Assist with meeting logistics including room scheduling, ordering of supplies, food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
• May direct the work of other clerical staff by assigning duties.
• Work collaboratively on projects and assist as needed with the Physics Department.
• Coordinate student appointments and tuition disbursements with Physics Coordinator II, Special Programs.
• High school diploma
• Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
• Bachelor's degree in communication, General Studies, Business, or Accounting.
• Experience with processing financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Ability to utilize Microsoft Office Suite.

• Knowledge of standard office practices and procedures.
• Ability to draft, read and comprehend a variety of correspondence.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to View phone number on click.appcast.io or email View email address on click.appcast.io.

Applicants must include in their online resume the following information: