Virtual EA

Raleigh, NC: Fully remote, with availability for occasional in-person meetings and collaboration with the CEO.
Lexington/Bedford, MA: Primarily onsite, with the flexibility to work remotely one day per week , subject to manager approval.

The Executive Assistant provides high-level administrative support to the CEO and is responsible for managing day-to-day priorities to ensure efficient business operations. The position will manage the CEO's calendar, schedule meetings, review, prioritize, and respond to emails, organize documents, maintain records, take meeting notes, coordinate travel, prepare expense reports, and perform other administrative tasks that support the CEO. Depending on business needs and available capacity, the position may also provide administrative support to the Commercial Team, including travel coordination and other administrative activities.

Travel Plan Management: Experienced with all aspects of domestic travel arrangements and planning. Manage travel arrangements for the CEO and periodic visitors to the Company. Prepare detailed itineraries and respond to travel changes due to delays, cancellations, or other unforeseen circumstances. May also assist with international travel planning as business needs require.
Meeting Management: Experienced managing meeting scheduling and event planning. Proficient with video and audio conferencing.
Document Preparation: Prepare professional PowerPoint presentations, Excel spreadsheets, and Word documents using information provided by the CEO and other business leaders. Demonstrate proficiency with Microsoft Office applications and the responsible use of artificial intelligence to improve efficiency and expedite administrative tasks.
Administrative Support: Provide administrative support to the CEO and, as workload permits, the Commercial Team. Coordinate travel, scheduling, document preparation, expense reporting, and other administrative activities. Perform additional administrative duties and special projects as assigned.

WORK EXPERIENCE

Five (5) years supporting C-suite executives or other senior leaders with a strong focus on executive administration, scheduling, and travel coordination. Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.

Bachelor's degree or equivalent combination of education and relevant work experience.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
Experience utilizing AI-powered productivity tools to improve administrative efficiency is preferred.

Operates with a high degree of independent judgment and absolute discretion when dealing with confidential matters.

The physical demands described here are representative of those required to successfully perform the essential functions of this remote position. The employee must be able to work at a computer for extended periods and communicate effectively by phone, video conference, and email. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.