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Executive AssistantBrooklyn, NYExecutive AssistantPhilo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo, you will play a crucial role in ensuring seamless communication, coordination, and execution of various tasks to facilitate the smooth operation of our business. This position will be located in Brooklyn, NY with an expectation of 5 days per week in office.Meeting Coordination: Run logistics for executive staff meetings, leadership offsites, and board and investor meetings — agendas, pre-reads, materials, follow-ups. Travel Arrangements: Arrange and coordinate travel logistics for executives, including flight bookings, hotel accommodations, ground transportation, and any other travel-related requirements.Serve as gatekeeper and trusted proxy for the C-suite with internal leaders, board members, investors, and external partners. Draft and respond to communications on the executives' behalf where appropriate.Information Management: Organize and maintain sensitive and confidential information, ensuring that all data and documents are appropriately filed and easily accessible to relevant parties.Document Preparation: Assist in the creation, editing, and formatting of various business documents, presentations, and reports to ensure consistency and professionalism.Project Support: Provide support to ongoing projects and initiatives, assisting in research, data collection, and progress tracking to help meet project deadlines.Office Operations: Collaborate with the office management team to ensure the office environment is conducive to productivity and efficiency. Help coordinate office events and activities as needed.Undertake special projects or tasks as assigned by the executive team, demonstrating adaptability and problem-solving skills.Confidentiality and Discretion: Handle board materials, compensation data, personnel matters, and strategic initiatives with absolute discretion. Expense and Vendor Administration: Manage executive expense reporting, invoice approvals, and vendor coordination accurately and on schedule.What You'll Bring (Requirements):Proven Experience: 8+ years as an Executive Assistant, including at least 4 years directly supporting C-level executives (CEO, CFO, COO, or equivalent). Experience supporting a founder or CEO at a venture-backed tech or media company is strongly preferred.Tech Savvy: Proficiency in using productivity tools such as Google Suite, Slack, calendar management software, and other relevant applications.Confidentiality: A track record of handling sensitive and confidential information with the utmost discretion.Partnership: Works effectively across a leadership team, building trust quickly with executives, their teams, and peer EAs.Join our team and help shape the future of television streaming!We value pragmatism, pride in our work, and passion, with transparency and openness as fundamental parts of our culture.We're committed to diversity, equity, inclusion, and accessibility as we grow the Philo team and shape the future of TV. Projected Start Date: ASAP Status: Full-time Location: Compensation: Includes annual salary between $130K to $160K depending on experience and location, company stock options, and health benefits:Full health, dental and vision coverage for you and your family401(k) plan with employer contributions (we match 100% of deferrals up to 3% of pay and 50% of the next 2% of pay)Flexible working hoursUp to 20 weeks of fully paid parental leaveUnlimited paid time off for vacation and sick leave$2,000 annual vacation bonus (we pay you to take a two week vacation)$5,250 annually for professional development and educational assistance$1,250 annual home office + TV stipend during first year of employment ($250 annually thereafter)$500/month ($6,000/year) bonus for employees who commit to working at least 3 days per week in our offices, plus generous commuter benefits ($315/month towards transit, rideshare, bike rental, or parking at our HQ office in San Francisco)Free Gympass subscription — an all-in-one corporate benefit that gives employees the largest selection of gyms, studios, classes, training and wellness appsAnd much more!