EA to President, Event Planning

Our client is a fast-growing AI technology company backed by leading venture capital funds. The client is looking for an exceptional Executive Assistant to work directly with their Co-Founder CEO. The Role This is a role for someone who wants to be close to the business, understand where it's going, and actively help it get there — not just keep the wheels turning.
Key Responsibilities Executive Support & Time Leverage End-to-end ownership of the CEO's calendar across multiple time zones, with a proactive approach to sequencing and prioritization
Strategic Trip Planning & GTM Outreach Build and maintain a forward travel calendar across the year — planned well in advance and tied to business objectives
Own outreach to those contacts — drafting communications, following up, and ensuring the CEO arrives in every city with a full and purposeful agenda
Work closely with the GTM team to align travel with pipeline, customer relationships, and market priorities
Maintain a clear picture of our network and help identify the right moments to activate it

Briefings & Executive Preparation Prepare concise, high-quality briefings before every significant meeting: background, context, objectives
Pull from internal updates, prior interactions, and external sources to ensure the CEO is always well-prepared
Support preparation of board materials, investor updates, and executive presentations as needed

C-Suite & External Engagement Act as a primary point of contact with senior executives, customers, investors, and partners
Liaise confidently with external stakeholders, representing the CEO with professionalism and discretion
Support relationship-building moments, events, and high-stakes engagements

Operations & Enablement Coordinate leadership reporting, weekly updates, and executive cadences
Handle expenses, receipts, and administrative tasks without needing to be chased

Ways of Working Actively look for ways to automate and streamline — using AI tools, building lightweight systems, and replacing manual processes where possible. We're a technology company; Personal Logistics (as needed) Occasional support with personal arrangements that remove friction from the CEO's time and focus.
Significant experience supporting a CEO or C-suite executive, ideally in a high-growth or venture-backed environment (although this is not required)
A track record of managing complex travel and external stakeholder relationships
Experience with outreach — comfortable drafting communications on behalf of a senior leader and owning the follow-through
Exceptional written and verbal communication skills, and the confidence to engage directly with senior external contacts in person, by phone and email
Measures their impact by what the CEO was able to do because of them — not by what tasks were completed
Working Style & Expectations This is not a 24/7 role, but some flexibility is required during key travel periods or time-sensitive moments. There may occasionally be the option to travel with the CEO on high pressure travel commitments. This will never be mandatory, and flexible working is prioritised.
The role requires in-office presence in New York City three days per week. Two days per week are WFH, although the office is always available if preferred.
Performance-based bonus
By submitting your application you provide consent for Foundation Partners to process your personal data and share your CV directly with the client for this specific engagement.

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