Administrative Support Professional

RELOCATION ASSISTANCE: No relocation assistance available

TRAVEL: At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 3 to support the Manufacturing Site Director and his staff in Navigation and Cockpit Systems Business Unit (BU) and provide additional support to the broader leadership team in Salt Lake City, UT.
In this pivotal role, you will provide essential administrative support while engaging with leadership at all levels and helping to navigate a fast-paced work environment. Join our team to provide vital administrative support that drives our mission forward.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment supporting multiple managers, employees, and priorities as required. Roles and responsibilities of Administrative Assistant 3 will include (but not be limited to) the following:

Providing administrative support to the Site Director and direct staff.

Schedule business meetings for senior management and coordinate the logistical support for the internal and external meetings. This includes ordering and setting up food for the attendees and post visit clean-up.

Interact with executives, administrative, and line management personnel to gather or convey relevant information.

Responsible for managing multiple conference room calendars, scheduling maintenance of business equipment, and ordering office supplies for multiple mail stops.

Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities.

Coordinate domestic and international travel and prepare expense reports with precision and accuracy dealing with international currencies.

Procure material and supplies to support organization using corporate card and internal purchasing systems.

Responsible for anticipating the needs of the leadership team in the planning of meetings, meeting prep, travel, inquirers, etc.

Ensure effective organization of administrative tasks.

Recommend new office procedures, processes, or techniques to improve effectiveness and efficiency.

Responsible for routine administrative duties including coordinating staff meetings and teleconferences.

Support other admin assistants as needed.

High School Diploma with a minimum of 4 years additional education and/or relevant professional experience.

Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).

Prior experience coordinating both on and off-site meetings and/or events.

Experience with travel and expense reports.

Experience completing a wide variety of tasks with minimal supervision.

Experience with travel and expense reporting.

Experience with SAP, Concur, Facilities requests, IBUY, etc.

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

#Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Administrative Services

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