Administrative Professional (part-time or full-time)

Administrative Assistant
Corporate/Administrative
Employment Type: Full Time
Innovation. That's what it takes to work at Fuss & O'Neill - because that's what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we've prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. Fuss & O'Neill is seeking an Administrative Assistant to join our Springfield office and play an important role in supporting our project teams, office staff, and visitors. This position provides a diverse range of administrative and organizational support that helps keep our office and teams operating efficiently. From coordinating calendars and meetings to preparing proposals and presentations, maintaining project documentation, managing correspondence, and supporting day-to-day office needs, you'll be a key resource for employees across the office.
You'll have the opportunity to interact with a wide range of people throughout the organization, manage competing priorities, and take ownership of administrative tasks while supporting a collaborative, multidisciplinary professional services environment.
This position will initially be based fully on-site in our Springfield, MA office, with the potential to transition to a hybrid work arrangement over time.
Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
Enter and maintain accurate information within company databases and systems.
Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
Coordinate business travel and related logistics.
Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
Monitor and maintain office supply inventory in coordination with the administrative support team.
Provide backup support to other administrative assistants as needed.
Perform other administrative duties and special projects as assigned.
High school diploma or equivalent required.
At least 2 years of administrative or related professional experience.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Proficiency with Microsoft Outlook for email correspondence, calendar management, and scheduling.
Working knowledge of Microsoft Teams and virtual meeting coordination.
Ability to create professional documents, presentations, reports, and correspondence.
Ability to perform accurate data entry and basic internet research.
Continuous Learning : Access to online courses, conferences, and learning materials to fuel your professional growth.
Paid Time Off : Take the time you need to recharge with our generous paid time off policy.
Regular team-building activities, happy hours, and company outings.

Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.