REMOTE Administrative Professional

Job Category
Admin / Secretary
Location
Los Angeles, CA
Salary Range
$24.00 - $26.00
Work Style
Hybrid work arrangement (remote with approximately 2 days per week on-site)
Employment Type
Part-time, 1 year contract
Work Schedule
Up to 20 hours per weekFlexible schedule, coordinated based on business needs
Overview
We are seeking a part-time Administrative Assistant (U.S. Office) to provide general administrative, accounting coordination, and operational support for our U.S. business activities. The role involves frequent communication with our Japan-based parent company, as well as coordination related to expense reimbursements, and routine payment processing.
Japanese language skills are required.
This position is well suited for someone who is detail-oriented, dependable, and comfortable handling a wide range of administrative responsibilities in a small and growing organization.
Main Responsibilities
1 Administrative and Office Support (Primary Responsibilities)

Provide day-to-day administrative and office support for U.S. operations
Organize, maintain, and prepare documents, summaries, and internal records
Prepare presentation materials, internal reference documents, and simple reports for internal stakeholders and the Japan headquarters
Coordinate communications with internal teams, vendors, and external parties as needed
Expense Reimbursement and Internal Approval Documentation

Review, consolidate, and organize employee expense reimbursement submissions
Prepare internal approval and authorization documents in accordance with company policies
Support submission and tracking of approval requests (Estimated workload: approximately 30-40 hours per month)
Routine Payment and Vendor Support

Prepare internal approval documents related to routine and recurring expenses
Assist with payment schedule tracking and administrative follow-up
Coordinate basic communication and scheduling with external vendors as needed (Estimated workload: approximately 10 hours per month)
Management and General Affairs Support (As Needed)

Organize and maintain payment- and contract-related documents and files
Support administrative communication and coordination with the Japan-based parent company
Assist with general administration and back-office support for the U.S. subsidiary as needed
2 Real Estate-Related Support
Assist with preliminary research and data organization related to new and existing real estate investments
Collect and organize basic market information and reference materials under instruction
Support preparation of internal materials for review (no independent analysis or decision-making responsibility)
Required Qualifications
Authorized to work in the United States without visa sponsorship
Ability to communicate clearly in Japanese in a business setting
Basic Excel and general office software skills
Reliable, flexible, and comfortable working independently in a part-time role
Preferred Qualifications
Administrative or office support experience is a plus, but not required
Experience in real estate or a related industry (not required)
Experience working with Japanese or multinational companies