Bookkeeper, Payroll & Billing

Job Title : Full-Charge Bookkeeper / Family Office Coordinator
Operating Company : Midwest Machinery
Job Location : Chesterfield, MO
FLSA Status : Non-Exempt (32-40 hours/week)
Pay Range : $35-45/hour
About Midwest Machinery - A member of the AIR Control Concepts family.
We strive to be our customers’ most trusted and valued partner in their pursuit of designing and constructing better buildings and mechanical systems. By consistently delivering The Midwest Experience, our customers will be more successful, buildings will be more efficient, and we will be able to reward our team and give back to the community.
Overview For 100 years, Midwest Machinery has defined what it means to lead. From pioneering the nation’s first cooling tower sales to revolutionizing hydronic and energy-efficient systems, we’ve built a legacy on innovation, integrity, and partnerships that last.
Job Description We are seeking an experienced Full-Charge Bookkeeper to oversee the accounting and administrative functions for several family-owned real estate and investment entities. This role combines traditional bookkeeping responsibilities with light family-office functions, including bill payment, financial reporting, rental property accounting, cash management, payroll coordination, and vendor management. The ideal candidate is highly organized, trustworthy, detail-oriented, and comfortable working independently across multiple entities.
Essential Duties and Responsibilities Accounting & Bookkeeping Maintain QuickBooks for all entities
Record and reconcile transactions
Monthly bank reconciliations
Credit card reconciliations
Journal entries
Financial statement preparation
Monthly close process
Accounts Payable Receive and process invoices
Manage approval workflow
Schedule payments
Track recurring obligations
Maintain vendor records
Accounts Receivable Generate invoices
Monitor collections
Follow up on past-due accounts
Deposit tracking
Payroll Coordinate payroll processing
Union reporting requirements
Certified payroll support (when required)
Employee onboarding paperwork
Annual 1099 preparation
Real Estate Accounting Tenant billing
Lease administration
CAM and expense tracking
Rental property reporting
Property tax monitoring
Insurance tracking
Family Office Support Personal bill pay
Insurance renewals
Vehicle registration tracking
Property tax administration
Document management
Annual CPA support
Financial Reporting Prepare monthly reporting package including:
Balance Sheet
Income Statement
Cash Flow Summary
Entity-level reporting
Budget vs. Actual
Cash position summary
Experience and Requirements Required 5+ years bookkeeping/accounting experience
QuickBooks Online proficiency
Strong Excel skills
Experience with multi-entity accounting
High level of discretion and confidentiality
Strong organizational skills
Preferred Associate's or Bachelor's degree in Accounting
Construction accounting experience
Job costing experience
Union payroll experience
Real estate accounting experience
Family office experience
Benefits Health & Wellness - Medical, dental, vision, and life insurance coverage to support your well-being.
Financial Security - 401(k) retirement plan with company match and short/long-term disability coverage.
Work-Life Balance - Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
Professional Development - Ongoing training opportunities and support for continuing education.
The Companyprovidesequal employmentopportunityin accordance withapplicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Companycomplies withdisability laws and provides reasonableaccommodationstoqualified individuals.

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