Administrative Position - Scanning

Job Full Description

Job Responsibilities:

Main Duties

Answer and direct incoming phone calls, greet visitors, and provide front desk support.

Manage emails, calendars, meetings, and administrative tasks for managers.

Prepare, organize, scan, and maintain project and company documents in OneDrive/SharePoint.

Assist with construction project administration, including Notices to Owner (NTOs), Certificates of Insurance (COIs), bonds, and closeout documentation.

Provide HR administrative support, including onboarding paperwork, employee files, and badge/fingerprinting coordination.

Ideal Candidate Profile: bilingual

Candidate Requirements

Experience Required:

2+ years of administrative or office assistant experience in a professional office.

Experience answering multi-line phones, greeting visitors, and providing customer service.

Experience managing calendars, emails, meetings, and general administrative support.

Strong experience with Microsoft Office 365, especially Outlook, Word, Excel, Teams, OneDrive, and SharePoint.

Experience organizing, scanning, filing, and maintaining electronic documents.

Excellent organizational skills with the ability to multitask and meet deadlines.

Miami (Metro), FL

3172

4300 Biscayne Blvd

Suite 302B

Miami, FL 33137