Payroll Administrative Professional

HANAC, Inc., originally founded by George Douris as the Hellenic American Neighborhood Action Committee, is a New York City-based multi-faceted social services organization. Established in 1972, HANAC was created to serve the needs of vulnerable populations throughout New York City. The Learn and Earn Program supports high school juniors and seniors by providing guidance, paid internships, career planning, tutoring, college preparation, and leadership development opportunities.

Administrative Assistant
The Administrative Assistant will support the Learn and Earn Program by assisting with program materials, scheduling, organizing meetings, and ensuring a smooth flow of information. This role requires discretion, judgment, and the ability to work independently while maintaining strong administrative and organizational oversight. The Administrative Assistant may be required to train and supervise other clerical personnel.

Additionally, the individual in this position will help youth make informed decisions about their future by supporting orientations, workshops, and project-based learning activities.

Program Goals

Develop participants’ work readiness, social, and job skills

Provide a safe and structured learning environment

Ensure compliance with agency policies and procedures

Support programmatic record-keeping and reporting

Assist with program outreach and engagement

Rate of Pay: $16.50 - $19.00 per hour

Work Schedule: Monday to Friday, 2 pm - 6 pm. Schedule is TBD and subject to change.

Location: Q258 Energy Tech High School 36-41 28th St, Long Island City, NY 11106

Responsibilities

Perform administrative tasks, including drafting letters, reports, memos, and other program materials

Communicate professionally and effectively with staff, participants, parents, and external stakeholders

Answer and direct phone calls, record messages, and manage program inquiries

Assist the Program Director/Coordinator in ensuring prompt and accurate submission of enrollment, payroll, and evaluations for program participants

Conduct participant orientations, worksite visits, and educational sessions as needed

Maintain and update participant files in compliance with program regulations

Monitor participant attendance and engagement in employment and educational activities

Perform general office duties such as making phone calls, emailing, faxing, copying, and preparing program packets

Build and maintain supportive relationships with youth participants

Assist in implementing daily program activities that enhance participants’ development and work readiness

Encourage youth engagement and participation in program activities

Maintain clear and effective communication with the supervisor regarding plans, challenges, and program successes

Support payroll verification and processing as needed

Attend required meetings and professional development

Complete Basecamp check-ins twice per day to ensure timely updates and communication

Assist with other departmental duties and projects as assigned

Qualifications

Minimum requirement: High School Diploma or equivalent

Strong interpersonal skills and ability to work in a professional setting

Computer literacy, including proficiency in Microsoft Word and Excel

Strong organizational and administrative skills with attention to detail

Prior knowledge of workforce development programs is a plus

Excellent customer service, time management, and multitasking abilities

Creative and professional mindset with a strong sense of humor

Passion for youth development and community engagement

Bilingual (English/Spanish) is a plus

#J-18808-Ljbffr HANAC