Healthcare Administrative Professional

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.
This is an excellent opportunity for individuals looking to start their career in administration. Prepare and process documents such as proposals, contracts, and reports
Maintain organized electronic and physical filing systems for sales and project documents
Assist with travel arrangements, expense reporting, and other logistical tasks
Prepare and distribute sales presentations, brochures, and marketing materials
Track and manage sales opportunities using CRM software, ensuring accurate and up-to-date records
Coordinate with customers to schedule meetings, presentations, and project updates
Compile and analyze sales data to create reports for management review
Serve as a point of contact for clients, addressing inquiries and providing information as needed
Handle incoming customer calls and emails, directing them to the appropriate team members
Coordinate with project managers, engineers, and other departments to ensure alignment on sales and project activities
Assist in managing project timelines, deliverables, and client expectations
Handle office supply orders, vendor management, and general office maintenance tasks
Perform other administrative tasks as needed to support the overall efficiency of the office
High school diploma or equivalent required, Associate's degree or additional relevant coursework preferred.

• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong attention to detail and ability to handle confidential information with discretion.
• Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel
may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
Travel, when necessary, will be communicated in advance and aligned with business needs.
#This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.